Introduction

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

The Executive Assistant plays a pivotal role in ensuring the smooth operation of our senior executives' daily activities by providing comprehensive administrative support. This position demands a proactive and detail-oriented professional who excels in communication and thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills and the ability to prioritize with efficiency and accuracy. Given the nature of the role, a high level of discretion and confidentiality is paramount, as the Executive Assistant will be entrusted with handling sensitive information and making critical decisions on behalf of the executives.

How you'll make an impact

Administrative Support: Provide high-level administrative support to senior executives, including handling calendars, scheduling meetings, and coordinating travel arrangements.
Communication Management: Serve as the primary point of contact for internal and external communications, ensuring timely and accurate responses. Handle and prioritize incoming emails, phone calls, and other communications.
Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required.
Meeting Coordination: Organize and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.
Project Management: Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met and objectives are achieved.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Relationship Building: Foster strong relationships with internal and external team members to facilitate effective communication and collaboration.
Problem Solving: Anticipate the needs of executives and proactively address potential issues before they arise.
Office Management: Oversee office operations and procedures to ensure efficiency and effectiveness.

About you

Required:

High school diploma and 7 years related experience required.
Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint.

Highly Preferred:

Minimum of 7 years of experience as an Executive Assistant or in a similar role.
Exceptional written and verbal communication skills.
Strong organizational and time-management abilities.
High level of discretion and confidentiality.
Strong problem-solving skills and attention to detail.
Ability to balance multiple tasks and prioritize efficiently.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve:

Flexible medical \& dental coverage to meet your household's needs
Life, Dependent Life and AD \& D Insurance options
Retirement savings including RRSP including a company match, TFSA, pension and more
Employee Stock Purchase Plan

Other benefits include:

Educational expense reimbursement
Employee assistance programs
Discounted gym membership (GoodLife Fitness)
Opportunity for flexible work arrangements
Paid sick days \& personal days
Employee education recognition program
Employee referral bonus program

We value inclusion and diversity

Inclusion and diversity (I\&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

We are an equal opportunity employer which values diversity in the workplace and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Arthur J. Gallagher &

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