Reports To: Senior Vice President, Legal \& Corporate Secretary

Position Summary: The Corporate Legal Assistant to our SVP, Legal \& Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to address potential challenges or opportunities within the department.

Responsibilities:

Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as required
Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
Coordinate execution and notarization, if required, of various documents
Book boardrooms, prepare agendas, meeting material and meeting minutes
Prepare reports and correspondence
Respond to/screen telephone calls and emails
Handle all incoming/outgoing mail as well as mail to be sent out by courier
Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
Draft and review resolutions, termination notices, legal letters and other ancillary documents
Research and prepare memos on legal-related matters
Assist with continuous disclosure matters under applicable securities laws
Coordinate and execute acquisition/disposition related requests, including due diligence requirements
Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
Coordinate external counsel and/or other vendor/purchaser's counsel to ensure timely closing of transactions
Prepare expense reports
Coordinate review and payment of invoices
Coordinate various department needs of the Legal Department
Organize team events to foster engagement amongst the Legal Department

Qualifications:

5-10 years providing legal support
Prior experience working in a legal environment
Post-secondary diploma or certificate from a Law Clerk program (an asset)
Excellent verbal and written communication skills and strong attention to detail
Have working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent Boards
Excellent organizational and scheduling skills
Strong analytical, critical thinking and creative thinking skills
Client-service oriented, including strong interpersonal and relationship building skills
Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
Ability to work in a team

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Corporate Legal Assistant (* 1 Year Contract*)