Position Title: Board Communications Officer

Reports to: CCSAI President Appointed by: CCSAI President Ratified by: CCSAI Board of Directors Department: Office of the Board Compensation: $1,250/ Monthly Honorarium Work Term: Immediate upon hiring to August 31, 2026 Location: 941 Progress Ave., Toronto, ON (Hybrid)

Position Summary The Board Communications Officer plays a vital role in ensuring transparency, accountability, and consistent engagement between the CCSAI Board of Directors and its members, stakeholders, and the broader student body. Reporting directly to the President and supporting the communications needs of the Board, this role is responsible for managing strategic communications, developing board messaging, coordinating public-facing updates, and ensuring that key decisions, initiatives, and priorities of the Board are clearly and effectively communicated.

Key Responsibilities

Board Communications & Engagement Serve as the primary communications liaison between the Board of Directors and CCSAI membership. Collaborate with the President and Chair to develop strategic communication plans for board initiatives and decisions. Collaborate with the CCSAI Communication’s Department, draft and disseminate board updates, newsletters, key messages, open letters, public statements, and media releases on behalf of the Board. Ensure students are kept informed about board governance, priorities, and major resolutions in accessible, student-friendly language. Governance Transparency & Messaging Coordinate content of board meeting summaries, decisions, and policy updates in consultation with the Governance and Policy Committees. Assist in developing plain-language versions of Board documents, such as by-laws, policies, and strategic plans. Maintain a consistent tone and narrative that reflects CCSAI’s mission, values, and commitments to equity, Indigenization, and good governance. Stakeholder Relations Collaborate with the President and Board Executive to prepare briefing notes and external communications for college administration, community organizations, and advocacy partners. Support board outreach through town halls, consultation meetings, and official correspondence. Must attend all Board meetings and retreats (as required) to stay informed and document key highlights for public communication. Brand & Digital Presence (Board-Facing) Work with CCSAI’s Communications Department to align Board messaging with CCSAI branding guidelines. Provide content to the CCSAI’s Communications Department, for the Board section of the CCSAI website and social media platforms, ensuring timely and relevant updates. Develop infographics, visual summaries, or short video messages that translate governance work into accessible formats for students.

Qualifications & Competencies

Required Qualifications Experience in communications, journalism, public relations, political science, or a related field. Exceptional writing, editing, and communication skills, with a strong grasp of tone, grammar, and plain-language principles. Familiarity with non-profit governance, student associations, or institutional policy-making is an asset. Strong understanding of equity, diversity, and inclusion principles, particularly as they relate to student governance. Proven ability to manage multiple priorities and deadlines with discretion and professionalism. Requirements Conduct all actions with CCSAI staff, students, and the public in accordance with the Board’s standard of conduct. Understand and act in compliance with CCSAI By-Laws, policies and procedures, the Corporations Act, Human Rights Legislation and all applicable laws, as well as all Centennial College rules, regulations, statements and policies; The Board Communication Officeris required to work a minimum 10 hours a week for the length of their term during the regular business hours of the Association (Monday – Friday), and evenings and weekends as necessary. This includes, but not limited to; mandatory training sessions, internal and external meetings; Mandatory attendance for Board and committee meetings; Work evenings and weekends, when necessary, occasionally travelling to attend conferences and training; Ensure that the Board Communications Officer oriented to their new position; Participate in training and development sessions offered. Be a full-time student at Centennial College, registered in a college approved minimum number of courses related to full-time status during the day, working towards a diploma, certificate or degree. If a student is registered with the Centre for Accessible Learning and Counselling Services (CALCS) and has full-time status they will only be required to be registered in the minimum number of courses as dictated by CALCS; Must be enrolled full-time until at least April 2026; Provide evidence of volunteer experience within CCSAI/College or within the community; Must be available and able to fulfill duties from the time of ratification until August of that term of office; Have attained a GPA of at least 3.00 in their most recently completed academic semester; Be 18 years of age at the time of taking office; Be bondable; Be in good standing with the College; Not to be found in violation of the CCSAI bylaw for at least 365 calendar days. Key Competencies Strategic and political communication Stakeholder engagement Governance awareness Initiative and proactiveness Visual and digital literacy (e.g., Canva, WordPress, or social tools) Confidentiality and discretion Additional Information This position is accountable to the Board through the President and will work closely with the Chair and Governance Advisor. The Board Communications Officer must maintain strict confidentiality on internal board matters and adhere to CCSAI’s Conflict of Interest and Confidentiality Policies. Term length and honorarium (if any) will be determined annually and outlined in a Letter of Appointment. Training on board governance, communication standards, and CCSAI policies will be provided upon onboarding.

We thank all those who apply but only those individuals selected for further consideration will be contacted. We are committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

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Board Communications Officer