About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

We are currently seeking a Legal Assistant to join our Tax group in our Toronto office, working in a share of 5:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.

This position requires excellent communication skills, both verbal and written, along with strong technical skills. The successful candidate demonstrates initiative, pays high attention to detail and is able to work independently in a fast-paced environment. Strong client service skills, organizational skills and practice management abilities are also required.

Primary Responsibilities

Provide dedicated support to a group of 1 Tax/Litigation partner and 4 Tax associates
Prepare and process correspondence, memoranda and legal documents according to the firm's standards, using the firm's word processing and document management software
Prepare documentation for court proceedings and court documentation, such as documents pertaining to originating process (statement of claim), motions, discoveries, mediations, affidavits and briefs, exhibits, pre-trial documents (conference briefs) and trial documents (trial book/record)
File court documentation with Canada Revenue Agency and different levels of courts such as Tax Court of Canada, Court of Appeal and Federal Court
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed
Assist lawyers and students with the establishment and maintenance of online tools (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required
At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter
Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities
Coordinate lawyer travel arrangements and travel expense reports using the firm's Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering and/or audio-visual equipment using the firm's Meeting Room booking software
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages
Coordinate docket entry and submission according to the firm's timelines for docket submissions
Prepare expense reimbursements and disbursement requests
Prepare client accounts and coordinate client billing matters with the accounting department
Work with the lawyer to enter new client and matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc., while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with the records department to create, maintain and store client files as appropriate
Demonstrate teamwork and provide support to other litigation assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available
Work cooperatively with other departments and individuals in the firm

Qualifications

Community college certificate in a Legal Assistant program or equivalent
Minimum of three (3) to five (5) years of experience as a litigation assistant or an equivalent combination of education, training and experience
Exceptional communication skills, both verbal and written
A high level of professionalism
Team player with a positive attitude
Takes initiative while using discretion and good judgment in decision-making
Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Basic knowledge of Case Center, Automated Civil Litigation (ACL5) software and their respective filing requirements
Excellent knowledge of Rules of Civil Procedure and Rules of Civil Procedure forms
Excellent client service skills
Highly organized with the ability to handle administrative tasks and produce documents in a timely and accurate manner
Excellent time management and prioritization skills
Strong attention to detail

To Apply

For more information or to submit your application, please email ******@dwpv.com.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.

Davies Ward Phillips & Vineberg

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