Locations: Burlington/Remote Full-Time

Start Date: Immediately

Reporting to: Administrative Supervisor

Why Work for Origin and Cause?

Because you'll be working with the best of the best. Our company's size and solid reputation attracts industry leaders, creating a charged atmosphere where no matter how much you already know, you'll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Job Summary

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities

Reception

· Reception duties including answering telephones, greeting clients, etc.

· Respond to customer requests \& queries via phone and email in a professional and timely manner

Administrative Duties

· Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them

· Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs

· Filing in a timely manner

· Applying for Fire Reports and OFM Reports

· Assisting with File Management and WIP

· Other administrative duties assigned by the Administrative Supervisor

Maintenance

· Office maintenance, receiving and distributing mail and courier

· Dealing with contractors and office suppliers

· Order supplies

· Equipment maintenance

· Receiving Exhibits if the exhibit coordinator is unavailable

· Investigator CV maintenance

Accounting

· Assist accounting with invoices, accounts receivable and accounts payable

· Time \& Expense entries

· Billing review reports

· Opening files

Experience and Qualifications

· Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma is an asset

· 5 years administrative experience or equivalent preferred

· Advanced Microsoft Office, including Word, Excel, PowerPoint

· Keyboarding speed of 80-90 wpm. Accuracy required

· Demonstrated ability to work independently

· Tech savy

· Must be able to exercise good judgment and maintain strict confidentiality

· Excellent organizational, oral, and written communication skills

· Strong ability to multi-task and deal effectively with all levels of staff and the public

· Ability to prioritize and meet deadlines in a fast-paced environment

· A Criminal Record Search will be required upon hire

Job Type: Full-time

Pay: $43,000.00-$47,000.00 per year

Additional pay:

Bonus pay

Benefits:

Dental care
Paid time off
Vision care

Schedule:

8 hour shift
Monday to Friday

Work Location: Hybrid remote in Burlington, ON

OCI Group

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Administrative Assistant