Overview We are seeking a versatile Human Resources & Administrative Generalist to join our team. Reporting to the President and Director of Finance, this hybrid role splits responsibilities approximately 50% Human Resources and 50% general administrative support. The ideal candidate is highly organized, people-oriented, analytical, and solution-driven, comfortable working in a small-company environment where roles are broad and hands-on. This position plays a key part in supporting our employees, maintaining strong HR processes, and ensuring smooth daily operations across the company.

Key Responsibilities Human Resources (approximately 50%) Goal & Job Description Management Assist in maintaining, updating, and tracking employee job descriptions. Support managers in monitoring progress on employee goals and performance metrics. Help coordinate performance discussions and related documentation. Payroll & Benefits Administration Serve as the primary internal point of contact for payroll inquiries and updates. Coordinate payroll changes (e.g., new hires, terminations, vacation/sick time, wage changes). Liaise with external payroll provider and benefits administrators. Support employees with benefits enrollment, claims questions, and general troubleshooting. HR Compliance & Records Maintain accurate and confidential employee files. Track mandatory training, certifications, and policy acknowledgments. Assist in ensuring compliance with employment standards and company policies. Recruitment Support Assist with posting job ads, screening applicants, and scheduling interviews. Participate in onboarding processes and orientation activities.

General Administrative Duties (approximately 50%) Provide broad office support, including handling incoming inquiries, preparing documents, and organizing company information. Assist with general scheduling, meeting coordination, and maintaining office calendars. Prepare basic reports, spreadsheets, and internal communications as needed. Support management with special projects and ad hoc administrative tasks. Help coordinate staff events, training sessions, and company meetings. Manage office supplies, vendor relationships, and day-to-day operational needs. Assist with Accounts Payable and Accounts Receivable Management.

Qualifications 3–5 years of experience in HR, administration, or a combined role (experience in a small-company environment is an asset, also experience with US employees is an asset). Familiarity with payroll processes, benefits administration, and HR best practices. Strong organizational and time-management skills with the ability to balance multiple priorities. Excellent communication skills and comfort working with confidential information. Proficiency with Google Workspace, Microsoft Excel, BambooHR; experience with HR or payroll systems is an asset. A proactive, flexible, and detail-oriented mindset. Must be legally entitled to work in Canada for any employer, without restrictions.

Why Join Us? Opportunity to shape and strengthen HR processes in a growing company. A collaborative, supportive work environment with a close-knit team. Varied responsibilities and hands-on experience across HR and administration. Competitive compensation and benefits.

PAVE by Discovery Loft Inc.

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HR and Administration Generalist