Responsibilities

Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information
Answers telephone calls and takes messages for manager, department, or team members
Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members
Creates and maintains templates for forms, letters, tracking spreadsheets, etc.
Assists with organizing meetings and/or special events, including arranging for catering, locations, and distribution of information.
May have mail distribution and courier responsibilities
Arranges travel, hotel, and car reservations and prepares itinerary
Able to mentor and coach other, more junior, administrative support staff
Orders office supplies for district or assigned area as required
Assist in ensuring departmental compliance with timelines, reporting, etc.
Willing and able to work in and adapt to change
Provides accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents
Develops and maintains strong, customer-focused relationships with all stakeholders

Qualifications

High school diploma
Postsecondary degree or diploma or certificate in office administration program considered an asset
1 year of experience in an administrative role or equivalent technical experience
Excellent verbal and written communication skills
Professional and service-oriented approach internally and externally
Ability to multitask
Ability to act with discretion when handling confidential and privileged information
Ability to effectively handle difficult calls and situations
Ability to remain calm under pressure
Able to anticipate and adapt to various work styles
Ability to develop and maintain effective stakeholder relationships
Ability to create, edit, proofread, and format documents/presentations
Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL Construction

PCL Construction

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