Job Description Office Manager/Unicorn/Streamlining Wizard Location Hybrid work in Whitehorse, YT :

s.no architecture is a small boutique design studio based in Whitehorse, Yukon---and we're growing! We're on the lookout for an Office Manager / Unicorn / Streamlining Wizard to help keep our creative engine running smoothly.

This role is part-time to full-time (flexible depending on your magical mix of skills) and perfect for someone who's equal parts organized and imaginative. Our office is fun, quirky, and design-oriented.

We're searching for a self-starter who thrives in a collaborative environment, gets excited by the behind-the-scenes magic of running a design studio, and has a knack for making things run like clockwork. You should be comfortable managing a variety of tasks---from refining spreadsheets to writing thoughtful communications---and everything in between.

We're especially looking for someone with the right personality to complement our team dynamic: someone who's self-directed, strong-willed but flexible, takes direction well, can read the room, stays focused but isn't afraid to joke around, and embraces creativity with a quick, curious mind. You're organized enough to keep the wheels turning---but comfortable with a bit of chaos, too. Innovative thinking and the ability to learn quickly are essential.

Bonus points if you have a background or interest in design, and extra kudos if you can wield the Adobe Creative Suite (though it's not a must). Even more bonus points if you're interested in learning Revit or architectural visualization software. As with all small studios, flexibility is key---you might be coordinating meetings one minute and curating a materials board the next.

We're hoping to find someone who doesn't just fill a role, but enhances the rhythm of our studio and helps the whole team succeed. If you're someone who spots inefficiencies and dreams up solutions before lunch, we want to hear from you. While we're eager to add skilled individuals to our team, we're committed to remaining a small, close-knit, and integrated design office. We are a safe space made up of custom individuals.

Compensation: Based on your experience and the scope of your skills.

Main Responsibilities

This role is all about keeping things running smoothly behind the scenes. Here's what you'll be diving into:

Keep our office stocked and organized---order supplies, manage inventory, and make sure we never run out of coffee (or pens).
Organize travel plans, training sessions, team lunches, and the occasional office celebration.
Handle day-to-day operations like applying for business/vehicle insurance, renewing licenses, and managing funding applications.
Own our project management software---create and maintain project templates, onboard new projects, and keep everything tidy.
Set up and manage digital (and maybe some analog) filing systems for company records, especially for management and finance.
Build and manage a calendar of important deadlines---think insurance renewals, accounting dates, and registration deadlines.
Be our resident waste / recycling hero
2 large plants, 1 medium plant, 1 tiny plant... bring your own plant (BYOP)
Manage software licenses---keeping everything up-to-date and everyone properly equipped.
Work with our bookkeeper to keep financials in order.
Coordinate with our benefits provider and support staff with benefits-related questions.
Handle invoicing, track expenses, and keep the books tidy.
Support with GST remittance and year-end financials (with our accountant's help).
Keep our monthly revenue forecasts up-to-date.
Pay bills on time. Simple but important.
Act as our informal IT department---help us troubleshoot when tech gets weird.

Bonus / Blue-Sky / Value-Add Contributions

If you've got skills in any of these areas, that would be awesome:

Help write proposals
Create and maintain templates in InDesign.
Use your Adobe Creative Suite knowledge to prepare documents and presentations.
Manage our website and social media accounts
Assist in putting together architectural contracts.
Produce renderings and design presentation materials.
Maintain Revit templates and standards.
Keep our materials library up to date.
Build colour boards for presentations and client meetings.
Tackle small design tasks---like interior layouts or furniture plans.

What We're Looking For

You don't need to do everything---but here's what helps:

A diploma or certificate in office administration, or previous hands-on experience doing this kind of work.
Strong Microsoft Excel and Word skills.
A valid Class 5 driver's license.
Design education or experience

Perks \& Benefits

Health Care Spending Account (after 6 months).
Flexible work schedule---depending on what mix of tasks you take on, this role can range from 24 to 40 hours per week. We'll work with you to figure that out.
Generous vacation time and paid sick days.

To apply, please submit a cover letter and CV in PDF format to *******@snoarchitecture.ca. Only individuals selected for an interview will be contacted.

Job Types: Full-time, Part-time

Pay: $22.00-$30.00 per hour

Application question(s):

Who is your favourite architect or your favourite building?
Tell us a dad joke

Language:

English (required)

Location:

Whitehorse, YT Y1A 0N9 (preferred)

Work Location: Hybrid remote in Whitehorse, YT Y1A 0N9

s.no

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Office Manager/Unicorn/Streamlining Wizard