Position Overview:

Squarepoint is looking for a Property Administrator to assist with office acquisitions and buildouts worldwide. In this role, you will report directly to our Head of Property and Corporate Services based out of Montreal.

Collaborate with real estate partners such as CBRE/Turner &Townsend to identify office options, conduct viewings and negotiate contracts
Assist with the project life cycle for assigned fit out projects from initiation, planning, design, implementation and project close out
Assist with multiple small to large-sized projects and properties between 500 and 60,000 sq ft
In collaboration with real estate services, review the scope of work and resources for each project, prepare cost estimate & budget, work plan schedule & milestones, quality control, and risk identification
Assist in the sourcing, vetting and negotiation with our contractors and other vendors as required for each project
Assist in the tracking of projects and ensure they are being delivered within budget, on schedule and at the expected level of service delivery
Assist with project administration deliverables (i.e. invoicing, budget tracking, filing, schedule updates, Jira tickets, move management, closeout items)
Ensure Squarepoint’s office global standards are met
Communicate our design guidelines to contractors and architects and ensure project documentation is aligned with company requirements
Work closely with all other relevant departments to ensure all requirements are met; this includes our Legal department, Site Infrastructure, IT Support, HR, Finance, Office Management
Manage and track properties’ rental costs, lease expiries and renewals
Ensure all new and existing properties are insured to the right level of coverage

Required Qualifications:

Demonstrate adaptability and agility in managing diverse project scopes, evolving expectations, and shifting timelines. Embrace the dynamic nature of international projects, effectively navigating unique regulations and working practices across various global locations
Ability to read and understand moderately complex documents affecting real estate projects, including agreements/contracts, leases, surveys and drawings
Strong communicator, both verbally and in writing
Strong organizational and analytical skills with a keen eye for detail
Good knowledge of basic financial terms and principles
Excellent computer skills in such areas as Microsoft Office Suite
Self-starter and professional
Ability to work under pressure, in a timely manner
Able to travel whenever required for site visits and project handovers

Squarepoint Capital

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