Main Purpose: We are seeking a highly organized and proactive Office Manager to be the backbone of our Calgary office operations and provide dedicated administrative support to our senior leadership. This dual-role position requires a versatile individual who can maintain an efficient office environment while handling sophisticated executive needs in our fast-paced trading environment. Knowledge Skills and Abilities, Key Responsibilities: Key Responsibilities This role is divided into two primary functions: managing the office and providing executive support. Executive Support Calendar and Schedule Management: Run and optimize executives' calendars, scheduling meetings and acting as a gatekeeper for their time Travel Coordination: Arrange comprehensive domestic and international travel including flights, hotels, and ground transportation Correspondence and Communication: Handle confidential communications with integrity and discretion, serving as point of contact for stakeholders Meeting Support: Prepare materials, take notes, and follow up on action items to ensure commitments are met Expense Management: Process expense reports and financial documents with accuracy and timeliness Office Management Office Operations: Lead all aspects of daily operations ensuring a clean, safe, and productive work environment Inventory and Supplies: Handle office supplies, equipment, and vendor relationships Vendor and Facilities Liaison: Serve as primary contact for vendors and building management Event Planning: Design and execute corporate events from executive gatherings to large-scale functions Budget Management: Compile annual office budgets and supervise expenditures Space Planning: Coordinate office layouts, moves, and workspace optimization Reception: Build a professional atmosphere for visitors and run front-of-house operations Qualifications Required Confirmed experience (3+ years) in a similar dual-role as both Office Manager and Executive Assistant Exceptional organizational and time-management skills with ability to prioritize multiple projects Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong written and verbal communication skills with professional demeanor Track record of handling confidential information with absolute discretion Proactive problem-solving abilities with capacity to anticipate needs High level of integrity and professional ethics Preferred Bachelor's degree in Business Administration or related field Experience with project management or expense reporting tools Corporate event planning experience Experience in a fast-paced trading or financial environment What You'll Bring Adaptability and resilience in a dynamic environment Polished communication skills with ability to interact confidently at all levels Strong interpersonal skills and composure under pressure Detail-orientation with excellent follow-through capabilities This in-office role offers variety and challenge, with workload fluctuations providing both exciting peak periods and strategic planning opportunities. Key Relationships and Department Overview: Reports to: Director for Canada Key interfaces: IT Department, HR Department, Global Facilities Management, Executive team At the heart of global supply, Trafigura connects vital resources to power and build the world. Through our Metals and Minerals, Oil & Petroleum Products and Gas, Power and Renewables, commercial divisions, we use infrastructure, logistics and financing to connect producers and consumers, using our deep understanding of the markets we serve to make supply more efficient, secure and sustainable. We are accelerating our investments in renewable energy, including hydrogen, ammonia and other low-carbon energy technologies required for the transition to a low carbon future. We are committed to responsible business practices and we work with our stakeholders to improve environmental and social standards, bringing greater trust and transparency to global supply chains. A career at Trafigura offers a gateway to working on some of the most exciting challenges of a rapidly changing world – from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and disciplines to help shape our business and the wider world. We know the importance and value of diversity in our business and we invest in attracting, developing and retaining talent from all backgrounds. Founded in 1993, Trafigura is one of the largest independent employee-owned commodities groups in the world with over 12,000 people working across more than 60 offices. The Trafigura Group owns global multi-metals producer Nyrstar; fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nalo Renewables, investing in wind, solar and battery storage projects.