Work Location: Hybrid (3 days in office), Full Time

Position Type: Ongoing Contract

Location: Downtown Toronto, Ontario

Compensation Range: $37-$40/Hour

We are seeking a dedicated and professional Executive Assistant to provide comprehensive administrative support for two Executives in the downtown Toronto area!

Key Responsibilities

Executive Support:

Manage and maintain the Executive's calendar, scheduling meetings, conferences, and teleconferences, and anticipating necessary arrangements.

Work as a gatekeeper, ensuring effective communication between the Executives, team members, and external contacts, while maintaining professionalism.

Meeting Management:

Organize management meetings.

Prepare materials, presentations and transcribe/distribute meeting minutes.

Ensure follow-up on key actions.

Correspondence Handling:

Handle written communication, including emails.

Screen and route requests, draft correspondence in both official languages, and assist with translations when necessary.

Travel Coordination:

Assist in arranging domestic and international travel.

Budget and Accounting Support:

Prepare and verify expense reports, maintain departmental budget files, and ensure invoices are processed in a timely manner. Assist with creating budget-related documentation.

Qualifications:

* Diploma in Office Administration, Secretarial Studies, or related field.

* 3-5+ years of experience as an Executive or Administrative Assistant.

* Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

* Exceptional organizational and time management skills, with the ability to prioritize effectively.

* Strong interpersonal skills, with an ability to handle sensitive situations with tact and professionalism.

* High level of autonomy, flexibility, and ability to handle high-pressure situations.

* Attention to detail, discretion, and proactive problem-solving abilities.

Wilson

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