Operations Lead \& Project Manager for The Gathering Festival
📍 Calgary | Full-Time ( in-office )
📅 Start Date: May, 2025
About The Gathering:
The Gathering is more than an event---it's a movement. We bring together the world's boldest brands, visionary leaders, and high-performance teams to challenge the status quo, redefine industries, and create lasting impact. From The Gathering Summit ,to retreats and community experiences, we are building an ecosystem that extends far beyond a three-day festival.
As we continue to grow, we're looking for a world-class Operations Lead \& Project Manager to help us scale, streamline, and execute at the highest level.
About the Role:
As the Operations Lead \& Project Manager , you will be the driving force behind the execution of The Gathering's key projects and initiatives. This role requires strong leadership, event management, and project execution experience to ensure seamless coordination across all departments---including production, marketing, and sales.
This is a high-impact, high-autonomy role for someone who is highly organized, thrives in a fast-paced environment, is obsessed with operational excellence, and is ready to take The Gathering to the next level.
Key Responsibilities:
🔹 Project Management \& Execution
- Lead and oversee all major projects including:
- The Gathering Summit (our flagship event)
- The Gathering Presents (year-round programming \& activations)
- Retreats and community experiences
- Volunteer \& support teams
- Create and manage timelines, workback schedules, and deliverables to ensure smooth execution.
- Collaborate with cross-functional teams to ensure alignment and progress.
- Manage ClickUp/ PM tool across departments.
🔹 Operational Leadership
- Implement processes, systems, and workflows to optimize efficiency.
- Identify roadblocks and proactively problem-solve to keep projects on track.
- Develop and refine risk management strategies to handle challenges before they escalate.
🔹 Team \& Resource Management
- Work closely with production, marketing, and sales to ensure operational success.
- Oversee and manage volunteers and support staff for all Gathering events.
- Coordinate with external vendors, sponsors, and partners for activations and logistics.
🔹 Budget \& Financial Oversight
- Work with finance to ensure all projects stay within budget and contribute to overall revenue goals.
- Optimize event operations for profitability and efficiency.
🔹 Onsite Event Execution
- Lead the onsite production and execution of The Gathering Summit, retreats, and activations.
- Ensure flawless execution from logistics to experience design.
What Success Looks Like in This Role:
✅ Flawless execution of projects---on time, within scope, and on budget.
✅ Seamless coordination and alignment across departments.
✅ The Gathering Summit, retreats, and activations are world-class experiences.
✅ Operational systems are streamlined, creating clarity, efficiency, and momentum.
✅ Volunteers and event staff are empowered, engaged, and effectively managed.
Who You Are:
This role is perfect for you if you:
✔ Have 5 years of leadership experience in operations, events, or project management.
✔ Have large-scale event production and logistics experience (conferences, festivals, high-impact events).
✔ Are a master of project management tools (ClickUp, Asana, Monday.com, or similar) and you LOVE spreadsheets and visually communicating data.
✔ Thrive in high-pressure environments and solve problems before they happen.
✔ Have a builder's mindset---you take ownership, create structure, and drive results.
✔ Love working cross-functionally with marketing, sales, and production teams.
✔ Are a clear communicator and natural leader who can rally teams toward a shared vision.
Why Join Us?
🚀 Work with an elite and growing team pushing boundaries in the events \& leadership space.
🌍 Be part of a movement that transforms leaders, businesses, and industries.
🎤 Get front-row access to world-class speakers, thought leaders, and high-impact experiences.
🔝 High autonomy, high impact---you'll play a pivotal role in shaping The Gathering's future.
How to Apply:
If this sounds like you, we'd love to hear from you! Send your resume and a short note on why you're the perfect fit to mandy@thegatheringfestival.com
Application Deadline: April 25th
📅 Start Date: May 1st - 15th, 2025
Let's build something legendary together. 🚀🔥
