DUTIES AND RESPONSIBILITIES
- Manage the Interim Director's calendar, coordinate and schedule meetings, appointments, and community events, ensuring preparedness by organizing agendas, materials, and necessary follow-ups.
- Attend and document meetings, prepare accurate minutes, and manage records, action items, and project tracking to support timely decision-making and accountability.
- Assist with report writing, briefing notes, presentations, and correspondence on behalf of the Director, maintaining confidentiality and cultural sensitivity.
- Assist with grant and funding applications, tracking deadlines and ensuring compliance with requirements, to support wellness and governance programs.
- Attend and document Chief and Council meetings, preparing accurate minutes and creating and filing Band Council Resolutions, to maintain a clear record of actions and outcomes.
- Work closely with the Wellness Director to report on activities and advocate for additional resources or policy adjustments as needed.
- Continue to support and work with Communications and social media for SȾÁUTW̱.
- Additional duties as required.
FINANCIAL RESPONSIBILITY
- The Administrative Assistant will assist with the development and management of department finances including, but not limited to completion and tracking of PO's, program spending, monthly, quarterly and annual budget reporting for the wellness department.
EDUCATION, EXPERIENCE \& SKILLS
- Proven experience as an Administrative Assistant, or similar role, ideally within Indigenous organizations or government sectors.
- Financial knowledge and experience with budgets, reporting and proposals.
- Strong written and verbal communication skills, with attention to detail and accuracy.
- Excellent time-management and organizational abilities, with the capacity to manage multiple priorities and deadlines.
- Familiarity with Chief and Council governance, wellness, and community health initiatives in First Nations contexts is an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adagio (financial reporting) and experience with project management tools.
- Knowledge of SȾÁUTW̱ First Nations cultural protocols/traditional practices is desirable.
- Knowledge of relevant legislation related to child/family services and an understanding of the Duty to Report.
- Ability to maintain strict confidentiality in performing the duties of the Administrative Assistant. Must adhere to the SȾÁUTW̱ First Nation Standards of Conduct.
- May represent SȾÁUTW̱ First Nation externally in a manner that enhances SȾÁUTW̱ First Nation's credibility and reputation.
OTHER FACTORS Personal Attributes
Tsawout First Nation
