We are hiring a dynamic and organized Administrative Assistant to support our dedicated Program office and team. In this vital role, you'll handle a variety of administrative, clerical, and financial tasks that help keep our programs running smoothly and effectively.
Who we are:
McMan is a dynamic not-for-profit social service agency that provides a comprehensive range of programs and services in the Edmonton and North Region. Our talented and valued employees embody our organizational values of Commitment, Trust, Empathy, Respect and Genuineness in our daily practice. We're proud of the work we do and the individuals we support.
What you'll do:
Reporting to the Program Manager, the Administrative Assistant will maintain organized and efficient office systems, demonstrate proficiency in a variety of software applications, and provide additional support to staff in the areas of financial recording, procurement, and program office operations.
Key areas of responsibility will include:
- Demonstrate work practices consistently with our agency's values, mission statement, and CARF standards, ensuring excellence in delivery service.
- Learn, maintain knowledge of, and adhere to all company policies, procedures, and protocols, staying updated to uphold professionalism and compliance.
- Maintain positive relationships and communicate professionally and accurately with internal and external contacts, fostering collaboration and respect.
- Manage and prioritize multiple tasks and deadlines efficiently.
- Maintain organized and efficient physical and electronic filing systems, ensuring easy access and retrieval.
- Enter and update data in various databases and generate necessary reports.
- Verify, monitor, reconcile, and finalize various financial records within the program, including petty cash, urgent expenses, nominal roles, client/contract payments, monthly financial reports, receivables, and invoices. Ensure the proper documentation is completed and accurate reimbursements are processed.
- Coordinate or assist with organizing a range of events, including meetings and staff/client social gatherings.
What you bring:
- A post-secondary degree or diploma in Business Administration or a related field, with at least two years of relevant experience in an administrative role.
- Strong communication and problem-solving abilities, along with excellent analytical, organizational, and time management skills.
- Proficiency in Microsoft Office Suite, Adobe Creative Suite, and video conferencing platforms (such as Zoom and Microsoft Teams).
- Demonstrated ability to work effectively within a team and build positive relationships with both internal and external stakeholders.
- Ability to maintain confidentiality and handle sensitive information.
- A valid Class 5 driver's license and the ability to travel to various locations as needed is an asset
- Good manual dexterity for tasks such as keyboarding, filing, copying, collating, and similar duties.
What's in it for you:
- A chance to work with a talented and engaged team of professionals in an organization with a great reputation that offers tremendous service in the community.
- An opportunity to work with an organization with a great culture, that values and recognizes the humans that work with us and talent they bring to the table.
The Salary for this position is $45,656- $48,505 annually commensurate with education /experience. McMan offers an environment supportive of ongoing professional development, comprehensive health benefits, an employer-paid pension plan, and generous paid time off. Interested applicants should submit applications to ***************@mcman.ca, noting competition number ADM-02, no later than 4:30pm on April 25, 2025.
McMan Youth, Family and Community Services is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified candidates. We encourage First Nations, Métis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the organization to apply.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
