Administrative Assistant - Gift Shop & Retail Vendors

Sunnybrook • Toronto, Ontario, Canada • 18h ago

Summary Of Duties

Manage calendar of Director
Prepare expense claims, verify invoices, track expenditures
Book meetings, prepare agenda, take minutes, prepare correspondence
Facilitate a successful vendor program, including booking, monitoring vendors and planning and implementing seasonal vendor fairs
Verify payments, investigate out of balances
Update gift shop website, maintain inventories, and prepare orders
Create and maintain spreadsheets for various fundraising activities and groups, provide other admin support to these areas
Answer email, telephone inquiries, and prepare communication pieces
Maintain accurate and up to date automated and manual filing systems
Order supplies and maintain inventories, monitor expenses to budget
Other projects and duties as assigned

Qualifications / Skills

Post-secondary diploma required; business or related is preferred
Minimum three years of administrative experience; retail setting is preferred
Experience with retail bookkeeping is preferred
Intermediate-advanced level skill in MS outlook, Word, Excel, PowerPoint
Experience with POS systems, comfortable with cash and credit balancing
Ability to quickly and independently learn new software systems
Ability to work with a minimum level of supervision and prioritize and organize work with a high level of accuracy and attention to detail
Excellent interpersonal, customer service, verbal, and written communication skills

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