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The minimum level of education required to fulfill the core requirements of this position include a Law Clerk diploma or equivalent legal training.
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A minimum of 5 years' para-professional experience as a law clerk or legal assistant in a law practice, government and/or regulatory environment (preferably litigation).
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Knowledge of law office, court and/or tribunal practice and procedure is essential.
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A solid knowledge of legal office practice, legal terminology and procedure relating to legal correspondence and legal documents and the Rules of Civil Procedure and/or Rules of Practice for an Administrative Tribunal.
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Clear, concise and articulate communication skills to effectively respond to and transmit information to team members and others.
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Exceptional organizational and time management skills to handle high volumes of work and to multi-task.
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The ability to work independently and as a team member in a fast-paced environment while balancing competing priorities and deadlines.
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Solid experience and skill in drafting legal documents (affidavits, legal correspondence, etc).
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Excellent attention to detail and proofreading skills.
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Knowledge of the Law Society, including organizational structure, services, mandate, rules and regulations or willingness to learn.
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Reasons through complex spoken and written general and legal information.
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Knowledge of current trends and developments in the legal profession.
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Knowledge of legal procedures and substantive areas of law, particularly real estate, estates and family law.
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Ability to conduct a variety of legal and internet searches.
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A strong proficiency in a wide range of computer applications, including, but not limited to MS Office applications, Outlook, Word, Excel, database applications, case management systems, Internet and intranet and other software applications (Adobe Acrobat DC, ShareFile, SharePoint).
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Ability to locate legal cases on CanLII as requested by discipline prosecutors and under their direction.
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Ability to conduct internet directory searches.
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The ability to communicate in French, verbally and written would be an asset.
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Interacting with Law Society staff, licensees, applicants and the public regarding sensitive/privileged and potentially high profile matters.
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Provides discernment and decision-making based on experience gained while working in the legal field to determine appropriate responses to inquiries and follows up on same ensuring customer service standards are maintained.
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Preparing and filing materials with the Tribunal Office and the Courts in respect of hearings, motions and appeals in accordance with the Law Society's Rules of Practice and Procedure and the Rules of Civil Procedure, with associated deadlines.
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Assisting discipline prosecutors in the preparation and coordination of hearings.
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Regularly drafting or preparing affidavits, charts, correspondence and memoranda.
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Regularly preparing and organizing books of authorities, document books, facta, materials to be filed as exhibits in hearings and hearing briefs for discipline prosecutor's review.
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Assisting discipline prosecutors with witness interviews including taking notes, collecting documentation and potentially becoming a witness in regulatory proceedings.
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Conducting moderately complex reviews of investigation documents to prepare disclosure (organizing, finalizing and redacting documents) for discipline prosecutor's review.
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Redacting documents for filing at hearings to eliminate/protect confidential or identifying information.
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Coordinating and requesting the services of process servers to serve materials on licensees, applicants and witnesses.
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Drafting, swearing/affirming their own affidavit as required in relation to personal in-depth knowledge of litigation files. May be required to testify at regulatory proceedings in which a licensee's right to practise may be affected, including being subject to cross-examination by defense counsel.
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Preparing summonses to witnesses and contacting witnesses regarding their availability and coordinating travel arrangements and/or virtual hearing appearances.
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Ensuring the accurate and timely maintenance of the case management requirements of the Litigation Services processes.
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Maintaining electronic and paper files in accordance with established protocols.
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Scheduling appointments and meetings, ensuring room set up, required documents, and availability of attendees, and arranging for language interpreters as required.
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Assisting the Administrative Manager and assigned team by reviewing reports to ensure the case management system is accurate and up to date.
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Calendaring all case related deadlines for discipline prosecutors.
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Monitoring deadlines and due dates for case preparation.
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Coordinating travel arrangements as requested for staff.
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Ordering transcripts from court reporters who transcribed Law Society proceedings and from various court offices.
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Calling or attending court offices to obtain documents or information concerning ongoing investigations, regulatory proceedings and/or appeals from regulatory proceedings, as required.
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Answering inquiries from Law Society staff, witnesses, complainants, licensees, and applicants and following up on same ensuring excellent customer service standards are maintained.
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Maintains strict confidentiality of information at all times.
