Meeting and Mailing Administrator

Computershare • Calgary, Alberta, Canada • 6h ago

Location: Calgary, Canada (Hybrid)

In this position, you'll be based in the Calgary, CA office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential

Do you like to be prepared and assist in organizing others?

Computershare has a great opportunity for you to provide excellent support to the Issuer Services Registry/Front Office teams as a Meeting and Mailing Administrator.

Our Meeting and Mailing Administrators are vital in assisting our clients by delivering on the execution of the clients Annual Meeting Proxy mailing along with Quarterly mailing events. This position reports to the Regional Manager, NA Meetings. This role will work collaboratively with other teams and business units in order to meet the client's Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirements, and guidelines.

This position is a great place to be at Computershare as it directly affects the outcome for our client.

A role you will love

We are a global business with an entrepreneurial spirit, and we are proud of that. What that comes with is a fast-paced environment and lots of change so you will be resilient in nature and able to adapt quickly and embrace the pace of change we often work at.

It's okay if you don't know everything about the role the Meeting and Mailing Administrator position plays at Computershare. As-long-as you have the acumen for role, Computershare will engage you in training to understand how this position operates.

Some of your key responsibilities will include:

Meeting set up on SCRIP.
Prepare all documentation for Meeting, including voting results.
Prepare and finalize the Access Database / Summit platform for "At Meeting" registration and Client reporting.
Billing for Meeting and mailing services and captured and submitted in accordance with Financial Objectives.
Assume responsibility for assigned files in accordance with current Desk Operating Procedures.
Verify scheduled mailings including submission of RADAR work orders.
Prepare material quantities, coordinate mailings with NI54 requirements.
Co-ordinate quarterly mailings in accordance with client request.

What will you bring to the role?

Required:

High School Diploma or Equivalent.

Good working knowledge of Microsoft Office, including Word, Excel, Access and Outlook.

Quick learner.

Ability to work extended hours, as needed.

Self-motivated and work autonomously.

Comfortable learning new computer systems.

Ability to multi-task.

Ability to prioritize when encountering conflicting duties.

High School Diploma or Equivalent.

Preferred:

1-3 years' experience in financial industry.

2 years operations in banking.

Rewards designed for you

Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. At Computershare, you'll find new friendships, a strong sense of belonging and an inclusive culture that appreciates and recognises individual contributions.

Flexible workto help you find the best balance between work and lifestyle.

Health and wellbeingrewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit computershare.com/CanadaBenefits for details.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

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A company to be proud of

We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

A diverse and inclusive place to work
At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.