Administrative Assistant, Human Resource Consulting

MNP • Vancouver, British Columbia, Canada • 8h ago

Responsibilities

Providing administrative support to the HR Consulting Team and Senior Leadership Team, including scheduling meetings, managing calendars, and handling correspondence.
Coordinating travel arrangements, expense reports, and meeting logistics.
Preparing and editing reports, engagement letters, presentations, and client documents with a high degree of accuracy and professionalism.
Acting as a point of contact for the team, ensuring clear and professional communication.
Answering incoming calls, redirect to the appropriate consultant, or handle inquiries independently as needed.
Fostering strong relationships and provide culturally appropriate support when communicating with clients.
Supporting the monthly invoicing processes, including reporting, preparation, sending and accounts receivables follow ups.
Compiling, analyzing, and generating reports for internal and client-facing use.
Maintaining and organizing confidential records, files, and databases.
Maintaining and updating of our CRM system, project management database, and other systems.
Marketing support including the oversight of digital mailers, website maintenance, event coordination and analytics \& reporting.
Supporting event planning for internal meetings, client workshops, and company events.

Skills And Experience

5 years of administrative support experience, preferably in project administration, HR, or consulting.
Bachelor's degree in business administration, communications, or a related field (preferred but not required).
Strong organizational and time management skills.
Excellent verbal communication, writing, editing, and proofreading skills.
Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel \& Outlook).
Experience with CRM tools, and/or sales tracking systems, and comfortability in learning to use new software programs.
A high attention to detail, with experience in invoicing, financial tracking and reporting processes.
Ability to manage multiple priorities, meet deadlines, and problem-solve in a fast-paced environment.
Sensitivity to and understanding of Indigenous cultures, traditions, and communities, or willing to learn.
Passion for and ability to demonstrate a commitment to our purpose and guiding principles.

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