Our client is seeking a polished, proactive, and exceptionally organized Executive Assistant to support their CEO/Owner. This is a rare opportunity to step into a key role at one of Canada's premier luxury jewelers---where precision, excellence, and service are everything. The ideal candidate is a natural problem-solver, thrives in a fast-paced environment, and brings discretion, poise, and professionalism to everything they do.
As the right hand to the CEO, you'll manage a broad range of responsibilities---from high-level calendar management and travel coordination to acting as a gatekeeper and trusted liaison with internal and external stakeholders. We're looking for someone who anticipates needs before they arise, handles sensitive information with the utmost confidentiality, and represents the brand with sophistication and grace. If you're energized by supporting visionary leadership and want to be part of a dynamic, high-performing team in the luxury space, we'd love to hear from you.
Onsite | Cambridge, ONSchedule: Works five days a week, including Saturdays | Days Off: Sundays \& TuesdaysDescriptionProvide high-level administrative support to the CEO with professionalism and attention to detail. Manage the CEO's calendar and schedule, prioritizing meetings, appointments, and travel arrangements. Liaise with internal departments, vendors, and external partners to ensure effective communication and collaboration.
Maintain confidentiality and handle sensitive information with discretion at all times. Organize and maintain records, documents, and files in a streamlined and efficient manner. Support internal communications and announcements on behalf of the CEO.Assist in the coordination and execution of special events and VIP experiences.
Prepare reports, presentations, and documents as needed. Manage email correspondence and phone calls, ensuring timely and appropriate follow-up. Provide general clerical support including filing, data entry, photocopying, and front desk coverage.
Take initiative on special projects and departmental priorities as assigned. RequirementsProven experience as a personal or executive assistant, ideally in a luxury retail or corporate setting. Exceptional organizational skills with the ability to manage multiple priorities efficiently.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite. Outstanding communication skills---both written and verbal. High level of professionalism, integrity, and confidentiality.
Strong interpersonal skills with the ability to build rapport across all levels of the organization. Self-starter with a proactive mindset and strong problem-solving abilities. Ability to work independently, take initiative, and adapt quickly to shifting priorities.
Experience in calendar and travel management, as well as event planning and vendor coordination. Corporate CultureCompetitive salary of $85,000A unique opportunity to work closely with the CEO of a prestigious luxury brand
Be part of a sophisticated, customer-focused team in a beautiful onsite retail environment
Play an integral role in the continued success and growth of a respected Canadian business
This is more than an administrative role---it's a chance to contribute to an iconic brand in a meaningful way, every single day. If you're detail-driven, polished, and passionate about the luxury space, we'd love to hear from you.Contact Miriam Ronen at 416.410.5316 x4 or submit your resume in confidence below.
