OPERATIONS MANAGER
ABOUT US
Everywoman's Health Centre () is an abortion and sexual health clinic in Vancouver, BC, accredited by the BC College of Physicians and Surgeons and the National Abortion Federation. We are a registered charity and nonprofit society that is governed by a board of directors and employ a multi-disciplinary team of physicians, nurses, counsellors, and admin staff. Everywoman's Health Centre is loca ted on the unceded territory of the Coast Salish peoples, including the territories of the Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), the xməθkwəy̓əm (Musqueam), the Skwxwú7mesh (Squamish) Nations.
ABOUT THE ROLE
Reporting to the Executive Director, the Operations Manager will be responsible for the day-to-day operations of the clinic.
PRIMARY RESPONSIBILITIES
Clinic Operations and Administration
Coordinates day-to-day activities of the clinic
Manages maintenance of the physical facilities and equipment
Assists in activities required for accreditation processes
Ensures that IT systems are effective and efficient
Financial Management
Prepares payroll
Reviews and reconciles accounts payables and initiates payment
Reviews internal financial transactions on a monthly basis including general ledger, income statements, VISA, etc.
Prepares financial reports for funders and government agencies as needed
Participates in the annual audit
Human Resources
Models and ensures a respectful, collaborative, and productive working environment
Manages administrative and support staff
Adheres to unionized staff's collective agreements
Oversees scheduling of staff and physicians
Coordinates clinical training placements for clinical learners
Maintains complete and accurate HR files
Develops and maintains personnel policies and job descriptions consistent with collective agreements
WORK ENVIRONMENT AND CONDITIONS
This position is full-time on-site at the clinic.
Hours of work are generally Monday to Friday 8:30 to 4:30 (somewhat flexible).
There is an expectation of being available after hours, particularly as relates to arranging coverage for short-notice staff illness and emergencies
SALARY AND BENEFITS
This is a full-time salaried position. The salary range is $35.73 to $51.36 per hour, with an expected starting salary around the mid-point.
This position includes a defined benefit pension plan (MPP); extended health and dental benefits; competitive vacation allowance, and paid sick time.
SKILLS AND QUALIFICATIONS
- Post-secondary degree in health administration, business, human resources, accounting, or a related discipline.
- Minimum of 5 years related experience with progressive responsibilities; including a minimum of 3 years in a management or supervisory capacity
- Experience working in a health care and/or non-profit environment preferred
- A commitment to reproductive choice. Previous experience with and knowledge of reproductive health issues is an asset
- Effective project management and logistical skills, including excellent time management and a track record of delivering on-deadline
- Ability to work in a fast-paced environment and ability to prioritize competing demands
- Experience in processing payroll and accounts payable
- Strong technology skills and understanding of MS Office environment.
- Strong human resources skills. A commitment to diversity, equity and inclusion, and reconciliation with Indigenous peoples is essential. Experience in a unionized environment preferred.
- Excellent English language communication skills, both verbally and in writing. Other languages an asset.
Qualified candidates are invited to submit a cover letter and resume to by April 30th. Applications without a cover letter will not be considered. We thank all applicants for their time, we will only contact those invited for an interview.
Everywoman's is an inclusive workplace and encourages applications from all genders, Indigenous, Black and racialized persons, and persons with disabilities.
