Job Description Administrative \& Operations Support Coordinator (Aviation) Location Langley, BC V2Y 2N3 :
Administrative \& Operations Support Coordinator (Aviation)
Location: Langley Position Type: Full-Time
About the Role:
We're looking for a detail-oriented and proactive Administrative \& Operations Support Coordinator to join our dynamic aviation admin team. This multi-faceted role supports both administrative and operational functions across HR, OHS, compliance, and flight operations. The ideal candidate is highly organized, adaptable, and comfortable juggling a variety of tasks in a fast-paced, aviation environment.
This is also a growth-oriented role, with the potential to evolve over time and take on additional responsibilities aligned with the candidate's strengths and interests.
Job description
- This is a full-time, in-office position based at our Langley location and requires regular, on-site attendance.
- This is not an entry-level role; applicants should have previous administrative experience and/or post-secondary education in a related field.
TRK Helicopters is a family-owned commercial helicopter company specializing in charter services across Western Canada, with a primary focus on wildfire suppression. Based in Langley since 2004, we pride ourselves on our strong team culture and supportive, close-knit environment.
We offer a comprehensive benefits package that includes extended health and dental coverage, life insurance, and disability insurance. This is a full-time, in-office position with regular hours from Monday to Friday, 8:00 AM to 4:30 PM, located at Langley Regional Airport.
Key Responsibilities:
Administrative \& Front Office Support:
- Maintain and organize employee files (electronic and hard copy)
- Provide front desk support when needed, including answering and directing calls, greeting visitors, and receiving deliveries
- Monitor and track important staff deadlines such as medicals and license renewals, sending proactive reminders
- Assist with general administrative duties as needed, including document preparation and data entry
Flight Operations Support:
- Receive and audit incoming flight tickets for accuracy
- Enter and validate flight ticket data in the electronic ticketing system
- Verify and print daily flight reports, ensuring accuracy of details
- Track pilot flight and duty times in compliance with CARS regulations
- Perform monthly audits of aircraft Journey Log Books
- Manage incoming CFS (Canada Flight Supplement) updates
Compliance \& Records Management:
- Support the maintenance of pilot records
- Assist with Transport Canada compliance tasks such as documentation submissions and aircraft registration updates
- Assist with safety-related documentation including training records, hazard assessments, safety meeting minutes, and corrective action reports
Social Media \& Internal Engagement:
- As time permits, contribute to social media initiatives by gathering content from staff
Requirements \& Qualifications:
Mandatory Requirements
- 2-3 years of experience in accounting, payroll, or administrative support
- Proficiency with Microsoft Office, especially Excel, Word and Outlook
- High attention to detail and strong organizational/time management skills
- Ability to maintain confidentiality and handle sensitive information professionally
- Excellent written and verbal communication skills
- Ability to work independently and as part of a collaborative team
- Must be available to work on-site full-time at Langley Regional Airport
Nice to Have
- Some post-secondary education in Accounting, Finance, Business Administration, Aviation, or a related field
- Proficiency with accounting software (e.g., QuickBooks)
- Previous work experience in the aviation or transportation industry
- Familiarity with Canada Labour Code and federal compliance
- Experience assisting with audits or regulatory compliance (e.g., Transport Canada)
Why Join TRK Helicopters?
This is a great opportunity to become part of a well-established, mission-driven aviation company that values safety, teamwork, and operational excellence. As part of our team, you'll play a key role in supporting essential services---like wildfire suppression---while working in a supportive, close-knit environment where your contributions truly matter.
If you're a proactive, detail-oriented professional with a passion for organization and operational support, we'd love to hear from you.
How to Apply:
If you believe this role is a great fit for your skills and experience, we invite you to apply via email with your current resume and a cover letter. Feel free to include any additional skills, hobbies, or interests that you'd like to share---we love getting to know the people behind the resumes.
Please note: Due to the volume of applications, only candidates selected for an interview will be contacted. TRK Helicopters does not sponsor foreign workers and will only consider applicants who are Canadian residents or hold a valid Canadian work visa.
This is an in-office position and is not eligible for remote work.
Job Types: Full-time, Permanent
Pay: $20.00-$25.00 per hour based on experience.
Job Types: Full-time, Permanent
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
Schedule:
Work Location: In person
Expected start date: 2025-05-05
