JOB INFORMATION
Career Opportunity What You Will Do
- Coordinate and administer the daily activities relating to section specific contracts for the supply of goods and services for the section's requirements.
- Determine the user's product/service and scheduling requirements.
- Source products/services to meet the user's needs (i.e. quality, cost, availability, etc.).
- Develop and update terms of reference and specifications based on the user's requirements for tender/proposal documents.
- Monitor systems, contract changes, revisions, expenditures and vendor performance to ensure on-time delivery/material returns; inspect the quality of goods and services received; monitor vendor compliance with terms and requirements of specifications.
- Coordinate the authorization and implementation for all contracts; prepare related documents including contract award letter, Purchase Orders and/or Commission Reports for authorization of contracts.
- Participate in preparing departmental reports and status updates on diverse matters relating to the section's activities: procurement, contract awards, claims, inventory control, inspection visits, systems management, expenditures, or vendor compliance.
- Coordinate and administer the process of selecting qualified vendors using information from websites, past practices, industry knowledge, etc.
- Develop evaluation criteria and weighting (if applicable) for use in evaluating and comparing proposals.
- Evaluate the commercial submissions of vendors and preparing commercial analyses to recommend a vendor(s) for contract award in conjunction with the Buyer.
- Conduct post award meetings with vendors to ensure smooth transition during contract start-ups.
- Locate and develop alternate sources of supply for goods/services to increase the competition and reduce the cost of goods/services purchased.
- Monitor and expedite all outstanding contract items and "emergency" orders for timely delivery.
- Meet with vendors to discuss and resolve various issues (i.e. disputes, complaints, performance, etc.).
- Interpret commercial aspects of the contracts and ensuring compliance with terms and the requirements of the scope of the work.
Skills
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Understand and apply administrative policies, processes, and procedures
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Apply analytical skills
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Communicate in a variety of mediums
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Plan and organize activities / projects to meet section and organizational goals
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Use office technology, software and applications
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Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
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Thorough knowledge of purchasing, contract administration and materials management principles, methods and practices.
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Knowledgeable of the procurement process in a public bidding environment including bid issuance, evaluation and award activities.
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Knowledgeable in the negotiation of contract terms and resolving disputes, managing vendors and expediting goods and services as well as knowledgeable of contract documents and sources of supply.
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Sound judgement, good analytical and problem-solving skills, effective interpersonal, verbal and written communication skills.
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Strong organizational skills to deal with urgent requirements, tight deadlines and changing priorities.
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Good working knowledge of personal computers and computerized applications related to the work.
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Must have or acquire knowledge of TTC garage and shop operations.
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Some technical knowledge of passenger vehicles and equipment would be considered an asset.
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Must have a valid Ontario "G" class driver's license and access to a personal vehicle for use in visits to vendors and TTC properties.
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.
Toronto Transit Commission
