The Administrative Assistant/ Receptionist greets clients arriving at the office, directs visitors to appropriate person or service, answers and forwards telephone calls, takes messages, and all administrative duties.
At Peterbilt Pacific, we strive to conduct our business as a well-respected organization; with integrity, excellence, productivity, and a positive attitude as our core values. We strive to have the highest care for our people, customers, and business partners. Every employee at Peterbilt Pacific is absolutely critical to our success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect from our dealership group throughout the years.
Benefits
Extended Health & Dental Benefits
Premiums Paid by Employer
Employer Contribution Pension Plan
Growth Opportunities
Paid Training
Long term job security
Employee Assistance Program
Telus Health Virtual Care
Responsibilities
Answer and direct incoming calls, and greet in-person customers
Prepare and post the Daily Cash Report (DCR) and Accounting Transfer
Prepare bank deposit and bring to the bank
Stamping, coding and posting payables
Prepare daily mail and Loomis packs
Maintain Postage in postal meter – by phone
Prepare and mail customer invoices and statements
Open incoming mail, sort and distribute as necessary
Take cash, credit card payments from customers and issue receipts
Prepare, sort and catalogue request for Credit for Parts, Cores and Warranty department
Maintain payables packing slips and PO’s
Match payables to packing slips and code for approval
Post payables matching total to tape total and bundle for Head Office
Handle all miscellaneous request from all front office personnel
Assist customer with account inquires
Handle any request from Head Office to search for invoices, rfc’s or miscellaneous paperwork
Ensure that all office supplies are adequate for each department
Sort Repair Orders, separating internal copies for Head Office
Download daily PACCAR invoices and match for posting
Maintain original NVIS card folder
Miscellaneous typing for Sales Department
Other duties as assigned
Qualification
Grade 12 or GED required
5+ years of experience in a fast-paced administrative role
Strong personal organizational skills as they relate to workload, time management and setting priorities in an unsupervised environment
Effective problem solving and negotiating skills
Effective conflict resolution skills
Type 60+ words per minute
Good written and oral communication skills
Compensation Rate
$42,000 - $52,000 annually
Pay rate will be determined based on previous experience, relevant certifications and skill level
