Date Posted: 05/28/2025
Req ID: 43138
Faculty/Division: Faculty of Arts & Science
Department: School of Cities
Campus: St. George (Downtown Toronto)
Position Number: 00057900
Description:
About us:
The School of Cities at the University of Toronto is one of a kind, created to address the pressing issues facing urban areas to better cities and urban regions. We take advantage of being located in one of the world’s most culturally diverse, dynamic, and vibrant cities. As the innovation centre for the new science of cities, the School of Cities is a solutions incubator for urban-focused researchers, educators, students, practitioners and the general public to explore the complex global challenges facing urban centres. A living laboratory, the school leverages urban data and lived experience to improve policy and decision-making, and collaborates with city leaders around the world to make local decisions that have real impact.
Your opportunity:
Under the supervision of both the Executive Director, and Assistant Director, of the School of Cities, the Program Coordinator will be responsible for providing event and administrative support to all program areas of the School of Cities with a focus on launching high-impact and engaging visual and experiential exhibitions. Working closely with the team at the School of Cities, the Program Coordinator will ensure the delivery of high-quality initiatives and events in partnership with internal and external stakeholders. The Program Coordinator will support the development, implementation and evaluation of exhibitions and events, in both physical and virtual environments, playing a vital role in promoting and expanding the School of Cities brand within the University and in the broader community of government, industry, non-profit and community organizations. The ideal candidate is a master at complex scheduling and event planning and delivers a superior client-centered experience to all participants.
Additional responsibilities include: setting-up and staffing meetings, classes and events, providing program support, collecting and tracking metrics.
Your responsibilities will include:
- Scheduling day-to-day project activities
- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Coordinating the schedule for program andevent calendars
- Resolving issues within the scope of the role and escalating problems as required
- Verifying details and necessary changes to event schedule
- Drafting internal and external communications
- Developing content for marketing and/or promotional materials
- Coordinating event logistics (catering, AV, room bookings, etc.)
Essential Qualifications:
- Advanced College Diploma (3 years) in museum studies, gallery/curation studies, digital media, visual media, or acceptable combination of equivalent experience.
- Minimum five years of recent experience in conceptualizing, developing, and executing impactful visual and experiential exhibitions that effectively engage diverse audiences.
- Demonstratable experience translating academic content into publicly-accessible textual and visual elements.
- Experience delivering high-quality and high-impact, seminars, workshops, conferences (in-person and virtual).
- Experience working across sectors, including community organizations, not-for-profits, local and provincial governments, and private enterprise.
- Advanced experience hosting events with communications tools such as Zoom and MS Teams.
- Demonstrated high degree of diplomacy and tact, and ability to adapt communication style to different audiences.
- Proven ability to communicate clearly and effectively, both verbally and written.
- Excellent time management skills with theability to meet strict and competing deadlines.
- Excellent interpersonal, collaborative skills; demonstrated ability to establish positive working relationships at all levels.
- Proficiency with MS Office (Excel, Outlook, Forms) and collaboration tools (Asana, Monday, Github, Trello, etc.); familiarity with web content management systems, and communications tools (MailChimp).
- Demonstrated experience using audio and video editing tools (Final Cut Pro or Premiere), as well as document design tools (Adobe InDesign)
To be successful in this role you will be:
- Communicator
- Diplomatic
- Proactive
- Problem solver
- Resourceful
Notes:
- This is a grant funded term role ending April 2026.
- This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
Closing Date: 06/06/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
