Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and 2024 Best of Practice Award Winner, committed to using our design practice as a force for good in the world.
Explore our studios and join us!
We’re currently looking for an Administrative Assistant to work in our Vancouver studio to support local Partners. The role also includes support of our San Francisco Studio and its Partners. The ideal candidate will have all round general administrative and studio services experience and be very familiar with coordinating meetings, maintaining calendars, and booking travel. You will be an active part of the DIALOG Administration team, be present in our Vancouver studio at least 3 days per week, and contribute to our dynamic, collaborative work environment.
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How you'll make a difference:
Provide flexible, reliable administrative support to Partners in Vancouver and San Francisco
Maintain calendars, and coordinate and book meetings
Timely completion of timesheets and expense reports
Prepare and submit annual continuing education credits on behalf of Partners
Coordinate travel as required
Maintain project files and documents, including proposals, contract agreements, and sub-contracts
Support project teams by preparing reports, conducting research, compiling and summarizing data
Provide back-up reception duties
Manage Studio Services tasks for San Francisco Studio
Participate in event planning
Ad hoc tasks as required
Who you are:
A graduate of a post-secondary administrative program or related discipline is preferred
8 years or more of high-level administrative experience
A self-starter with excellent organization and self-motivation skills, and ability to work with little supervision and direction
Ability to proactively make decisions and prioritize tasks with little guidance
Intermediate to advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent spoken and written communication skills
Comfortable in a fast-paced environment
Demonstrated ability to work in a team environment and independently is essential
Organizing and prioritizing assignments while taking the initiative to follow through on pending items
Nice to have:
Architecture, Engineering, and Construction or Consulting industry experience
Proficiency with InDesign
Experience with ERP and CRM systems
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$67,000 - $79,000 a year
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Don’t meet every single requirement? We still encourage you to apply! We’re looking for people who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.
Perks & Benefits
Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.
Professional Development
DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.
Equal Opportunity
DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.
