Association for New Canadians is a non-profit, community-based organization dedicated to
the provision of settlement and integration services for immigrants and refugees.
Job Title:
Payroll Administrator
Location:
St. John’s, NL
Position Type:
1 full-time position until March 31, 2026 with possibility of extension pending budget availability and satisfactory performance
Closing date: May 13, 2025
Reporting to the Senior Director of Finance, HR, and IT, the Payroll Administrator is responsible for processing bi-weekly payroll, administering employee benefits programs, addressing any related inquiries, and liaising with providers to resolve issues. The incumbent supports accounts payable by entering and processing invoices, issuing payments, and addressing discrepancies with vendors. This role also assists with audits and generates payroll and financial reports as needed.
Roles and Responsibilities:
Payroll Administration:
Process bi-weekly payroll accurately and on time for all employees
Ensure compliance with federal and provincial payroll regulations and tax laws
Maintain accurate records of employee hours, wages, and deductions
Handle payroll-related inquiries and resolve discrepancies promptly
Generate payroll reports for management as needed
Benefits Administration:
Administer employee benefits programs, including health insurance, retirement plans, and other company-provided benefits
Process enrollment and changes in benefits coverage
Serve as the primary point of contact for employee inquiries regarding benefits
Liaise with benefit providers to resolve issues and ensure smooth administration of benefits
Accounts Payable (AP):
Enter and process invoices in the accounting system
?Prepare and issue payments (e.g., checks, electronic transfers) to vendors on time
Support audits by providing requested documentation related to payables
Review and process invoices accurately and in a timely manner
Coordinate with vendors to address any payment issues or discrepancies
Other duties as assigned
Qualifications and Experience:
Bachelor's degree is required, preferably in Accounting or Finance
At least at least 3 years of experience processing multi-state payrolls for medium to large organizations
Experience and strong knowledge of payroll and payroll tax processing best practices and regulations
Excellent written and verbal communication skills
Excellent command over Microsoft365, Google Workspace, and SAGE300
Certifications: Canadian PCP (preferred)
Conditions of Employment:
Legal authorization to work in Canada
Flexible to work outside of core hours (Monday-Friday, 9:00am - 5:00pm)
Valid class 5 NL driver’s license and daily access to a reliable vehicle (preferred)
Position is subject to a satisfactory Criminal Record Screening and Vulnerable Sector Check from the Royal Newfoundland Constabulary
How to Apply
Please upload a cover letter and resume as one PDF or MS Word document to
Association for New Canadians is committed to the advancement of Equity, Diversity and Inclusion. We believe that diversity in our team is a key pillar in the work we do and invite all candidates to discuss their specific skill sets and experience. We will work with qualified applicants to provide reasonable accommodation upon request to facilitate this recruitment process.
Visit us on-line at: www.ancnl.ca.
