Client: Financial Services
Location: Toronto, ON
Title: Office Administrator
Salary: 55-65K
FT/PT: Full Time
**Individuals will need a valid driver’s license.
Job Description for Toronto office support position
Responsibilities
Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it's all accounted for.
Manage any vendor that comes into the building, including
HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive
Shredder companies doing weekly/bi-weekly pickups
Fedex/UPS/DHL orders
ISP inspections and updates
Manage pantry products (water dispenser, ice machine), put in service requests
Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices
Monthly print count readouts 4-5x/month for a vendor (Canon)
Requesting and distributing parking or building access cards to employees
Find and keep track of any physical keys in the old fireproof safe
Ordering any printer ink/toner/paper
Coffee and water orders for employees/guests
Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine
Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building,
Answering door for any deliveries or guests
Do inventory checks on emergency supplies at all workstation desks upon request from other facilities
Update iOffice software which keeps track of seating charts, new users, etc.
Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs .
Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification
Other Facilities related matter that may arise.
Minimum Job Requirements
2 years of related experience
Strong vendor management skills
Strong verbal and written communication skills
Good organizational skills
PC Skills —Word, Excel, Sharepoint
Ability to work independently
