Administrative Assistant, Operations
Reference #24746
Waterdown, Ontario
About the Role
Performs general administrative support tasks within Operations, including functional areas not limited to, Manufacturing, Quality, Operations Engineering, Service Operations, and Health and Safety. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and the Director’s calendar. Will schedule and coordinate meetings, business travel and other events.
Primary Responsibilities
Anticipate and highlight key points for action for the Head of WESCAM Operations
Support cross functional activities with individuals at all levels in a fast paced environment
Help manage departmental communications to internal and external key stakeholders
Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
Manage travel arrangements, expense reporting
Actively monitor key deadlines and tracking tasks
Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
Provide administrative support to the broader senior leadership team as required, including event management and administrative duties
Manage and maintain the complex calendars and schedules of Director and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
Prepare required reports and presentations to ensure required material / content is ready for principle review prior to scheduled meetings
Raising and processing of internal purchase requisitions & purchase orders
Assist in planning and execution of departmental visits and events planning
Reconcile event budgets and invoicing as required
Assist with the production & management of special projects as required
Order desk Processing of Product and Service Orders through Order Acceptance System (OAS)
Assist Demand Planner/Analyst in forecast updates as required
Required Capabilities
Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality
A high level of integrity and commitment to ethical behaviour
Strong organization, time management skills and attention to detail
Ability to handle multiple tasks and effectively balance priorities to meet deadlines
Strong communication skills
Exceptional grammatical, oral communication skills and problem solving skills
Excellent interpersonal skills
Ability to input, revise and format documents in Word, Excel, PowerPoint, sharepoint including the use of advanced features
Ability to maintain confidential and sensitive information with diplomacy
Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level
Strong decision-making abilities
Understanding of the functional and department activities
Knowledge of business travel
Desired Education and Experiences
Requires highly developed job knowledge / skills.
Requires 2 years post-Secondary / Associates Degree with a minimum of 4 years of prior related experience.
Familiar with travel-related, export, and shipment related logistics is an asset.
Strong customer service skills, and served as part of a motivated and diverse team
