About this Career Opportunity
Black & McDonald’s Saskatchewan team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Administrator's primary responsibility is to support the day to day operations of the Fabrication Division in the Saskatchewan Region. This role involves developing and maintaining strong working relationships with both internal and external stakeholders including tradespeople, office staff, management, vendors and clients. The Administrator ensures that all requests are addressed promptly, efficiently and professionally while maintaining adherence to standard company procedures and specific instructions.
Duties & Responsibilities
Issue Work Orders (WOs) for small projects using JD Edwards (JDE)
Issue purchase orders using JDE
Scanning and filing of project documents
Create and process accounts payable invoices and support accounts receivable tasks within the Fabrication Division
Track, compile and submit labour, equipment and material reports (LEMs).
Prepare weekly payroll reconciliation based on daily timecard entry and upload to JD Edwards
Coordinate with payroll & shop supervision for any payroll errors brought forward, submit required documentation to correct errors as required
Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
Coordinate any travel and/or accommodations for site personnel if required
Create, review and submit manpower requests to appropriate union hall(s)
Issue courier waybills and track parcel delivery
Other administrative duties as assigned.
Competency Requirements (Skilled to Advanced Level)
Strong teamwork and collaboration abilities
Values and Respects Others
Change Orientation
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Education & Skill Requirements
Post-Secondary Education in Administration or substantial number of years of practical experience in a similar role
2-4 years' experience in an administrative role preferably in a construction environment or similar industry
Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
Well-developed organizational and problem solving skills
Practical use and knowledge and use of Microsoft Office Suite
Previous practical use of JD Edwards will be considered an asset
Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process.
We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
