Follow us on LinkedIn Job Type: Employee Duration in Months (for fixed-term jobs): 24 Job Family: Academic Delivery Support # of Open Positions: 1 Faculty/Service - Department: Assessment, Evaluation and Curriculum Office Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: May 08, 2025 Applications must be received BEFORE: May 19, 2025 Hours per week: 35 Salary Grade: SSUO Grade 08 Salary Range: $64,865.00 - $81,935.00 About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences. Position purpose : Reporting to the supervisor, academic delivery support, and working closely with the director, assessment and evaluation, performs planning, co-ordination and support duties related to assessments and evaluations in the Undergraduate Medical Education (UGME) program. Specific accountabilities : Exams: Plans and co-ordinates exam creation and management processes in collaboration with other co-ordinators and unit heads, as well as the leads on content and rotations for the French and English components of the pre-clerkship and clerkship. Ensures the exam question approval, development, translation and modification processes are working effectively. Updates the questions in the Elentra exam question bank. Advises and supports the director, assessment and evaluation, as well as managers and other co-ordinators on any administrative matters related to the exam creation process. Works closely with Medtech to create exams in the online platform. Reviews videos that are flagged for potential evidence of cheating during exams. Organizes workshops on drafting and reviewing exam questions. Evaluation: Co-ordinates and sustains the means to evaluate the teaching staff, the curriculum and the entrustable professional activities (EPAs). Updates information and evaluation forms in Elentra and One45. Reports: Compiles and drafts reports for committees, and completes timely followup on action items. Provides EPA committee members with reports documenting progress on students’ overall EPA objectives. Provides reports in preparation for accreditation reviews. Administrative support: Provides administrative support to the assessment executive committee and the EPA committee. Acts as a resource person on all matters related to policies and procedures on the creation of exams and assessments in compliance with program and University regulations. Communication: Drafts correspondence to provide internal and external partners with information. Updates the assessment and evaluation website. This includes drafting content, co-ordinating translation and establishing the communication schedule. Continuous improvement: Diagnoses problems and makes recommendations on how to solve them, and ensures that these recommendations are implemented. Develops, implements and reviews processes and procedures to maximize productivity and effectiveness. Suggests policies and procedures for implementation, along with an operations schedule, based on the academic calendar and work agenda. Determines the resources required to meet deadlines. Plans, develops and applies work procedures and tools to improve service delivery and quality. Knowledge, experience and skills Essential qualifications University degree in business administration, or an equivalent combination of education and experience Three years of experience in a related field Key competencies: Planning Initiative Client service orientation Teamwork and co-operation Other necessary skills: Knowledge of university undergraduate programs; knowledge of the UGME program in particular (an asset) In-depth knowledge of University and Faculty policies (an asset) Experience in managing projects and priorities Ability to work well under pressure and organize work according to strict deadlines, as well as strong organizational skills Experience in analyzing academic files, and proven experience in interpreting, communicating and applying university regulations and procedures Experience in problem-solving Experience in research and data analysis Strong computer skills Excellent interpersonal skills High level of discretion Experience in communication and administrative writing in English and French Bilingualism — English and French (spoken and written) #LI-Hybrid Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa: Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more. If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. Start by filtering by Full/Part-time Then filter by Job Type: Academic Term for Part-Time Professor positions Academic Regular for Full-Time Professor positions For Canada Research Chair positions, filter the Academic Regular results by the Job Profile filter for “CRC” Admin Regular or Admin Term for all administrative and support positions, including management and senior leadership roles Student for TA/RA positions and other part-time positions available to students Then filter by Job Category or by Faculty/Service IF you are currently an active employee of the University of Ottawa, please apply using your worker profile in Workday and NOT through this external site. The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program. Explore Our Benefits
