Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.www.uhn.caJob DescriptionUnion: Non-Union
Site: Toronto Western Hospital
Department: Centre for Mental Health
Reports to: Clinical Manager
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: June 30, 2025The Administrative Assistant I, General is responsible for providing administrative support within the Outpatient Mental Health and Addiction Services clinics at Toronto Western Hospital, including Central Intake for the Centre for Mental Health. This position is part of an outpatient mental health clinics portfolio within the Centre for Mental Health at UHN and provides back-up/cross-coverage support as a member of an operational administrative team. DutiesSupport the timely and efficient scheduling/rescheduling of patient appointments, responding to patients' general inquiries, and completing reminder callsProviding administrative support in managing group waitlists and schedulingSupport the timely, accurate, and efficient assigning, transcribing, processing of referrals for the Centre for Mental Health using UHN’s electronic health record system EpicComplete administrative tasks that support data reporting requirements and a positive patient experience, meeting quality standards set out by UHN and the College of Physician and Surgeons of OntarioInvolves interactions within the multidisciplinary teams within the Outpatient Mental Health and Addiction Services, as well as external and internal referring providersProvide back-up/cross-coverage support as a member of an operational administrative teamQualificationsCompletion of Grade XII or recognized equivalentCompletion of a recognized post-secondary office/medical administration program at the certificate level or equivalentTwo (2) years related administrative support experiencePrevious on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.Experience working in a health care environment an assetExcellent verbal and written communication skillsExcellent organizational and time management skillsExcellent interpersonal and customer service skillsAbility to produce high quality work in accordance with Hospital standardsAbility to work well under pressureAbility to use good judgment in assessing difficult situationsKnowledge of general office practices, procedures and standardsKnowledge of medical terminology an asset Additional InformationIn addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
