Our Fleet group is currently looking to add a Fleet Administrator – Maternity leave Cover to our growing team, based in Vaughan, Ontario
Reporting to the Fleet Manager, we are seeking a Fleet Administrator who has knowledge and experience in providing clerical and administration support for all aspects of Fleet requirements.
Duties and Responsibilities
Work closely with the Fleet team to ensure all relevant documents, administrative tasks and compliance items are completed and carefully managed
Generate and close work orders in JDE.
Create purchase orders in JDE and perform related receiving functions.
Process supplier invoices using Kofax APA program, follow up with suppliers for missing invoices and ensure all completed work on equipment is received within the GL timeframe
Maintain, update, and report status of rental equipment in JDE and take appropriate action on rental units returned by projects.
Track area units for expired & soon to expire fleet unit certifications.
Scan and add completed work orders to Fleet Sharepoint
Review unit binders as units come into the shop. Ensure all documentation is complete and current
Oversee the tracking and maintenance of fuel cards, ensuring timely reordering when necessary
Process mechanic personnel timesheets in mVolts.
Obtain license plates for new units, renew existing licenses, and cancel license plates for units transferred from other locations or provinces
Manage various spreadsheets and reporting tasks.
Assist Fleet Support Services Management with tasks and projects that may be assigned from time to time.
Other duties as assigned.
Requirements
3-5 years’ experience in office administration role, Fleet background an asset, but not necessary
College diploma or equivalent, an asset, but not necessary
Demonstrated computer software proficiency with Microsoft Office with a Strong working knowledge of Microsoft Office Suite - Excel, Word and Outlook
Basic knowledge of fleet dispatch and trucking regulatory environment across Canadian provinces
Experience with project or equipment administration an asset
Knowledge of the appropriate tools, equipment, vehicles, and gear required for execution of work by operating divisions of Valard.
Preferred Skills / Qualifications
JD Edwards experience an asset.
Job Posting End Date: June 30, 2025
We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.
About our Business
Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.
Valard Construction is an equal opportunity employer.
