Company DescriptionFounded in 2010, MEDFAR Clinical Solutions revolutionizes healthcare with our MYLE Integrated Care platform, the first web-based electronic medical record (EMR) in Quebec. Trusted by 15,000 healthcare professionals daily, we impact over 20 million patients across North America. In 2023, we proudly earned a coveted spot on Deloitte’s prestigious Fast50 and Fast500 lists, a testament to the exceptional contributions of our employees driving our success. Join us in transforming healthcare locally and globally, as we strive to empower 500,000 care providers to reach 500 million patients by 2030.Job DescriptionThe Executive Assistant will report to the CEO and will be responsible for: Supporting and Assisting the CEOAssist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholdersCoordinate travel arrangements requests for the CEOHelp the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-SuiteOrganize daily and weekly touchpoints with the CEOManage some personal matters for the CEO.Supporting Chief of StaffOrganize weekly touchpoints with the Chief of Staff Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as requiredAssist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)Follow-up with different collaborators in preparation for presentationsLeading and coordinating special projects (ie facilities, events, offsites) Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.Supporting Executive MembersCoordinate travel arrangements requests for Executive team membersParticipate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.Leading Special ProjectsCollaborate with HR or other executives on special projects (ie company events, townhalls)Office Coordination: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.) Work location and schedule:
This role requires the Executive Assistant to be in the office daily from 8 AM. QualificationsWho you are:You have a bachelor’s degree in administration, communication, or another related field or equivalent experience;5+ years of experience in a similar role; Strong sense of planning, organization and time management;Ability to manage highly confidential information; Demonstrated discretion, diplomacy and rigour;Strong interpersonal skills;Excellent verbal and written communication skills (English and French).Additional InformationThis is a full-time 3-month contract. Our Recruitment Process :TA Screening (30-45 minutes)Interview with Chief of Staff (60 minutes)Interview with the CEO (90 minutes) What’s in it for you?At MEDFAR, we promote efficiency and excellence in healthcare by offering the most efficient electronic medical record (EMR) on the market. Joining the ranks of MEDFAR means working in a dynamic environment where trust, innovation, quality, and client success guide our days. Performance-based bonus to all employees.Generous group insurance coverage as of day 1 of employmentBreak paid between Christmas and New Years$1500 allocated to you for your professional developmentDynamic and multicultural work environmentThe Executive Assistant will be given a parking pass for our downtown office in MontrealWith offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French.
At MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience.
MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.To better understand the self-identification process, please consult this guide.
