Location: 530 West Broadway, Vancouver BC, Canada
Course hours: Monday to Friday from 8am - 4:30pm PST
We value collaboration, both in-person and remotely. This position is classified as Hybrid under our Hybrid Work Program Policy, where this position is required to be onsite 3 days per week.
Role Summary
The Accounting Representative provides administrative support to the Finance Team and is a hands-on role supporting the day-to-day management of Sales Tax Exemption Certificates, in addition to supporting the full cycle Accounting function. The Accounting Representative also provides accounts payable, accounts receivable and administrative support to the Finance Team as needed.
Reporting and Peer Relationships
The Accounting Representative will report directly to the Controller and will work collaboratively with the Finance and Sales Teams. The Finance Team is growing and currently consists of 13 Team members.
Responsibilities
Sales Tax Exemption Certificate Management
Manage the Sales Tax Outlook inbox
Answer internal and external Sales Tax-related questions
Assist with the collection of Sales Tax Certificates
Review new customer accounts and validate new Certificates
Update and maintain state-specific reference guides
Prepare bi-weekly reports and update dashboards
Coding, Data Entry & Financial Accounting
Perform daily bank reconciliations
Process period-end journal entries
Support with month-end and year-end processes
Assist with various monthly and year-end account reconciliations
Manage the corporate credit card program, including statement distribution and expense verification
General Accounts/Administration
Assist in maintaining and developing the department’s policy and procedure manuals
Provide support and coverage for the Accounts Payable function, including entering vendor invoices and preparing payment runs
Provide support and coverage for the Accounts Receivable function, including responding to Customer queries and inputting customer payments
Perform various other accounting duties as assigned
Experience Required
A certificate or diploma in Accounting or Bookkeeping
A minimum of two (2) years of relevant work experience
Proficient in MS Office, including Excel, Word and Outlook
Knowledge of Sage 300 is an asset
Skills Required
Strong written, verbal and interpersonal communication skills
Accuracy and attention to detail
Ability to multitask, adjust to shifting priorities and manage time effectively to meet deadlines in a fast-paced, multiple-deadline environment
A strong collaborator with the ability to establish and maintain positive working relationships, both internally and externally
Flexible and adaptable, embracing process changes and implementation of new technology
Ability to exercise diplomacy and discretion and to handle information appropriately
Flexibility to support beyond core business hours when necessary
