Job Description
One of Canada's largest growing companies is looking for an Administrative/Planning Coordinator to join their team. The person in this role is expected to rapidly become efficient in the SAP and IFS ERP systems to manage a demanding workload throughout various administrative and project coordination tasks. This opportunity will start as a 3 month opportunity.
Key Responsibilities:
Monitor and resolve parked and blocked invoices in coordination with Accounts Payable, Procurement, and Vendors.
Investigate invoice discrepancies, purchase order mismatches, and goods receipt issues.
Maintain accurate records of invoice status and resolution timelines.
Utilize Microsoft Excel to track, analyze, and report on invoice metrics and procurement data.
Develop and maintain Excel dashboards, pivot tables, and VLOOKUPs to support reporting needs.
Collaborate with internal stakeholders to streamline invoice processing and improve workflow efficiency.
Assist in vendor communication and follow-up to ensure timely invoice resolution.
Participate in process improvement initiatives and system enhancements.
Essential Skills
2+ years of experience in an administrative role with a focus on supply chain, logistics, or project coordination.
Strong customer service skills as there will be frequent communication with vendors and internal teams.
Experience using ERP systems.
Proficiency in Excel, including pivot tables, formulas, VLOOKUP, and XLOOKUP.
Strong data management skills.
Additional Skills & Qualifications
Experience in manufacturing or aerospace industry is a plus.
Familiarity with IFS and SAP.
Post-secondary degree in supply chain management, business administration, or a related field.
Data analysis skills.
Accounts payable experience, specifically with the 3-way match process, is a plus.
Work Environment
This is an in-office position in a collaborative environment with morning team meetings. The work hours are from 8 am to 4 pm, Monday to Friday, with the possibility of overtime as required for the project. The team operates with a family feel environment, a flexible work schedule, and an open-door policy.
Pay and Benefits
The pay range for this position is $31.25 - $31.25/hr.
Workplace Type
This is a fully onsite position in Calgary,AB.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
