Knox Presbyterian Church
Congregational Life Coordinator
Part-time (Exact hours TBD, Sundays required), 2-year Contract
Compensation: $25–$30 per hour (approximately $31,200–$37,440 annually based on a 24?hour workweek); commensurate with experience
Reports To: Associate Minister
Start Date: August 2025
Please Note: This role is not eligible for ordination in the Presbyterian Church in Canada.
About Knox Presbyterian Church
Knox is an urban, evangelical, and Reformed congregation rooted in Christ and located next to the University of Toronto in downtown Toronto. Our vision is 'Following Jesus, Loving the City, Serving the World'. We are a multi-generational and multicultural church community passionate about preaching, prayer, hospitality, and mission. Knox offers a welcoming place for people at all stages of faith to grow in community and is a member of the Presbyterian Church in Canada.
Role Overview
The Congregational Life Coordinator nurtures connection, care, and belonging in the Knox community by supporting the planning, coordination, and communication of hospitality initiatives, volunteer teams, and community-building events. This role is central to helping Knox be a place where no one is overlooked and everyone has a place to belong, serve, and grow.
Key Responsibilities
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Community & Hospitality Events
Coordinate hospitality logistics and volunteer teams for regular and seasonal events (e.g., weekly Sunday hospitality, weekly ESL, monthly meals, seasonal celebrations, BBQs, etc)
Coordinate hospitality logistics and volunteer teams for funerals, weddings and other congregational events.
Facilitate day-of volunteer coordination, including setup, hosting, and cleanup
Ensure event spaces and kitchen/facility areas are ready and understood by volunteers
Serve as event host or MC where needed to welcome and orient participants
Implement basic accessibility and inclusion practices at events (e.g., signage, dietary needs, seating options)
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Volunteer Engagement & Administration
Help recruit, onboard, and support volunteers for hospitality, events, and welcome teams
Deliver volunteer orientation and ongoing training on hospitality best practices, facility use, and ministry support
Maintain up-to-date volunteer records and schedules in the church database
Identify and encourage emerging leaders to take initiative or lead events
Ensure all volunteer activities align with Knox’s policies and values
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Newcomer & Visitor Integration
Serve as a warm point of contact for newcomers during Sunday services and events alongside pastoral staff
Coordinate follow-up and help connect visitors to pastoral care, small groups, ministry teams, or volunteer opportunities as appropriate
Support occasional newcomer gatherings or information sessions
Collaborate with staff to ensure integration pathways are accessible and visible
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Cross-Ministry Collaboration
Liaise with ministry leaders and key volunteers to align hospitality or integration efforts where helpful
Communicate with ministry staff to understand volunteer and facility needs
Collaborate with communications staff to promote events and highlight opportunities for involvement
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Strategic Culture Support
Observe and share congregational care needs noticed through events or Sunday interactions
Offer input on how to strengthen community rhythms and relational connection across ages and cultures
Maintain informal feedback loops and basic participation data to inform planning and evaluate impact
Propose new hospitality ideas and process enhancements at regular staff check?ins
Additional Responsibilities
Support Health, Safety & Compliance: Ensure volunteers adhere to established food-handling protocols, accessibility standards, and public-health guidelines, under the guidance of the Church & Ministry Coordinator and existing policies (e.g., child-protection requirements).
Budget & Resources: Track hospitality budgets, order supplies, and reconcile event expenses in coordination with the church office.
Reporting & Metrics: Produce simple monthly or quarterly summaries of participation, volunteer engagement, and feedback for staff review.
Technology & Record-Keeping: Maintain accurate digital records (attendance, volunteer hours, visitor follow-ups)
Continuous Improvement: Propose and document suggestions for enhancing hospitality and community-building processes at regular staff check-ins.
Skills & Qualifications
A committed follower of Jesus with a gift for hospitality and community-building
Relational, dependable, and organized; able to work independently and in team settings
Experience in event planning, volunteer coordination, or relational ministry preferred
Culturally aware and sensitive to inclusion and accessibility in community spaces
Comfort with basic administrative tools (e.g., email, spreadsheets, scheduling apps)
Experience with Breeze, PlanningCenter or similar databases an asset
Familiarity with kitchen or facility coordination (or willingness to learn)
Comfort speaking in front of groups or facilitating gatherings (preferred but not required)
Ability to work compassionately and effectively with individuals who have complex or high needs (e.g., unhoused, mental health challenges) in a downtown church context
Work Conditions
Flexible, part-time schedule (exact hours TBD)
Requires regular presence on Sundays, as well as some evenings or weekends for events
Participation in staff meetings or planning sessions as needed
Police Vulnerable Sector Check required before start date
Training and orientation provided
This role is not eligible for ordination in the Presbyterian Church in Canada.
Knox Presbyterian Church does not discriminate in the employment of individuals on the basis of race, national or ethnic origin, disability, gender, or age. Disability accommodations are available on request for all aspects of the selection process.
To Apply, please submit:
A cover letter outlining your interest in the role and your connection to church life
A résumé highlighting your relevant experience