Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Salaried - Research Assistant /Technician 2 Job Title Clinical Research Coordinator Department Prisman Research Laboratory Otolaryngology | Department of Surgery | Faculty of Medicine Compensation Range $4,333.86 - $5,155.61 CAD Monthly Posting End Date June 16, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Jun 1, 2026 This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. JOB SUMMARY The Clinical Research Coordinator contributes to Dr. Prisman’s research lab in head and neck reconstruction technology by ensuring the smooth functioning of the day-to-day research operations of the lab. The incumbent will be involved with research unit organization, supporting clinical research projects and trials and providing financial support for the clinical research activities in the lab. ORGANIZATIONAL STATUS The UBC Faculty of Medicine Department of Surgery educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advancements in knowledge and practice to improve health. The Department consists of more than 600 physicians, surgeons, scientists and educators and over 70 administrative, research and technical staff in nine divisions distributed across British Columbia. There are nine divisions in the following specialties: Cardiac Surgery, General Surgery, Neurosurgery, Otolaryngology, Pediatric Surgery, Plastic Surgery, Radiation Oncology, Thoracic Surgery and Vascular Surgery. The Department is also home to the Branch for Global Surgical Care (BGSC). This position reports to the Principal Investigator, Dr. Eitan Prisman. The Clinical Research Coordinator liaises with faculty and staff within the Department of Surgery as well faculty members and staff in the Faculty of Applied Science as well as healthcare professionals and medical trainees. WORK PERFORMED • Assist with the application for ethics and operational approvals as well as address amendments and certificate renewals as needed by providing support and oversight to the clinical co-op students. • Assist with different clinical and surgical technology research projects by performing tasks ranging from study conceptualization, data collection, and data analysis. • Assist with the coordination and research administration of the lab’s internal studies and studies in collaboration with other sites by liaising with other PIs and coordinators to ensure all ethical guidelines and protocols are adhered to. • Liaise with graduate students, residents, and medical students to ensure adequate resources for their research projects. • Assist with the lab’s grant applications by collating necessary documents and references, obtaining signatures, spellchecking, etc. and write sections of the grant proposal for UBC, provincial, and national grants. • Assist with the preparation of interim and final reports for grants and other funding bodies. • Maintain accurate and up-to-date financial records for all research activities in the lab, including submitting purchase requisitions and cheque requisitions for reimbursement and updating the budget for each grant. • Schedule, organize, and lead weekly research meetings in the lab and organize bi-weekly meetings of the larger ISTAR collaborative research group. • Interview and recommend candidates to PI for hiring of co-op students, work learn students,. • Work with trainees and other laboratory staff and troubleshoot procedures if needed. • Supervise and train of students working in the lab. • Organize and participate in research review meetings for the Unit • Assist the PI in preparing presentations on different projects or overview of the lab’s research at conferences, research events, etc. • Assist with writing technical reports and manuscripts for publication in peer-reviewed journals. • Performs other related duties as required. WORKING CONDITIONS This position is based in a clinical office environment on the Vancouver General Hospital campus, in the Diamond Health Care Centre. CONSEQUENCE OF ERROR/JUDGEMENT The incumbent will work under general supervision. Informal reports will be made regularly to the Principal Investigator. The incumbent must be willing to pay attention to details, be aware of pitfalls and willing to repeat tasks if necessary. The incumbent will improve upon existing protocols and provide input into the direction of the laboratory. Errors in judgment may result in less efficient patient care, insufficient progress of research projects, adversely affecting funding for studies and the scope of other members’ learning experiences. Inappropriate handling of interactions and communications could create embarrassment for the Prisman Lab, the Division of Otolaryngology, and Department of Surgery in dealings with faculty, students, University, affiliated hospitals, patients, business affiliates, and the public. SUPERVISION RECEIVED The candidate reports directly the Principal Investigator, Dr. Eitan Prisman. SUPERVISION GIVEN Co-op students and may supervise work learn student. MINIMUM QUALIFICATIONS • High school graduation, some additional training in a related field and a minimum two years of related experience or an equivalent combination of education and experience. • Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. • Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion. PREFERRED QUALIFICATIONS • Undergraduate degree or college diploma in a related field. • Two years of previous clinical research experience. • Excellent interpersonal skills, along with the ability to work and interact positively, professionally and constructively in a team environment and independently, and with a wide range of professionals, patients and trainees. • Ability to contribute to a respectful, cooperative and supportive work environment. • Ability to take initiative for project progression and supporting team momentum and cohesiveness. • Excellent organizational skills, including the ability to prioritize work, multi-task, schedule and meet deadlines. • Ability to actively listens and probe for information to clarify complex requests. • Effective oral and written communications, with the ability to compose clear and grammatically correct correspondence and business documents. • Ability to take initiative, anticipate emerging issues and recommend actions to mitigate problems. • Must be able to self-direct, work both independently and within a team environment. • Ability to exercise tact, diplomacy and discretion and appropriately handle confidential and sensitive matters. • Demonstrated ability to maintain a high degree of accuracy and attention to detail. • Intermediate level Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience in using RedCap. • Experience supporting clinical research activities. • Experience providing research financial administration support The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
