Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Educational Programming, Level A Job Title Course Coordinator Department Faculty | Department of Physics and Astronomy | Faculty of Science Compensation Range $4,970.92 - $7,141.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date May 30, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date May 31, 2026 At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Physics and Astronomy Course Coordinator assists faculty, staff, and students in the administration and delivery of courses and also provides leadership in the development and maintenance of course-level and department-level processes for undergraduate physics and astronomy course administration. Organizational Status Reports to the Associate Head Academic in the Department of Physics and Astronomy. Works collaboratively with faculty, staff and senior teaching assistants in the Department of Physics and Astronomy. Work Performed Acts in an academic advising role to students, including addressing academic policy issues, assisting with registration management, coordinating accommodations with the Centre for Accessibility, coordinating with academic advising offices to coordinate withdrawals and deferred exams, and responding to course-specific questions from students. Supports the setup, implementation and maintenance of online course platforms, such as Canvas, Piazza, online homework, and grading software. This includes supporting the implementation of quizzes and other assessments. Books rooms for midterms and facilitates student accommodations for quizzes, exams and other assessments. Arranges printing of exam materials, as well as scanning and uploading of completed exam materials. Collates, calculates and posts grades. Serves as a departmental resource related to the learning technologies available to support teaching and course delivery. This includes keeping current on existing and new learning technologies, taking primary responsibility on assessing their feasibility, making related recommendations to faculty members, troubleshooting these technologies, and leading in their deployments by coordinating with technical staff on requirements and timelines. Works with the teaching team to identify, investigate and report potential cases of academic misconduct. Coordinates and executes the administrative process related to academic misconduct, including scheduling and taking notes at misconduct meetings. Participates in the documentation and assessment of course-level policies and assists in developing and redesigning procedural guidelines and policies to meet educational and departmental goals. Manages the course waiting list; Assists students with registration in lecture, lab and tutorial sections; responds to grade queries from students; uploads grades; problem set, and clickers to the learning management system. Performs other duties related to the qualifications and requirements of the job. Other special projects may be assigned by their supervisors. Consequence of Error/Judgement Errors in judgment may result in the inefficient use of resources, and may damage the image and reputation of the University and the Physics and Astronomy department. Supervision Received Works independently with general direction of the Undergraduate Chair in the Physics and Astronomy department and the Physics and Astronomy faculty members who are teaching the courses supported by this role. Supervision Given May provide functional supervision for undergraduate and graduate teaching assistants. Minimum Qualifications University degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience. Preferred Qualifications Experience with administration, content management and content creation in learning management and related software systems. Prior experience working as a teaching assistant for undergraduate Physics and Astronomy courses at UBC is preferred. Proven leadership abilities. Ability to take initiative and to work independently as well as in a team environment. Ability to work under pressure and manage a number of projects concurrently. Ability to guide parties with differing opinions to consensus. Excellent communication and planning skills. Ability to investigate and synthesize complex information. Effective diplomatic and interpersonal skills. Highly effective communication in group situations. Ability to communicate effectively verbally. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to identify and correct missing and incomplete data. Ability to effectively manage multiple tasks and priorities. Ability to accurately proofread for spelling, grammar, and punctuation. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to understand and apply policies, procedures, and instructions. Ability to listen actively and attentively, and obtain clarification as required. Ability to read and comprehend technical material. Ability to select the most effective communication media for a situation. Ability to prepare complete, concise, and understandable technical documentation. Ability to analyze and redesign work flow/business processes to make them more efficient and effective. Ability to make thoughtful, informed, and thorough decisions. Ability to exercise sound judgment. Ability to approach interactions with an awareness of sensitive issues. (e.g., issues concerning specific cultures). Ability to exercise tact and discretion. Ability to diagnose a variety of computer software problems, and complete routine repairs. Ability to work effectively with minimal supervision. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to develop and maintain cooperative and productive working relationships. Ability to develop and implement policies and procedures. Ability to create and accurately maintain record and filing systems. Ability to gather, record, and organize information. Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals. Ability to anticipate problems and issues and plan ahead. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
