Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Salaried - Research Assistant /Technician 2 Job Title Research Assistant /Technician 2 Department MS Clinical Trials Support Division of Neurology | Department of Medicine | Faculty of Medicine Compensation Range $4,333.86 - $5,155.61 CAD Monthly Posting End Date May 22, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Jun 1, 2026 This position is 30 hours per week (0.8 FTE). At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Research Assistant/Technician II works in collaboration with the Research Team (e.g.Research Nurses, Coordinator s and Secretay/Clerk etc.) of the MS & NMO Clinical Trials Group to conduct clinical trials focused on supporting Multiple Sclerosis (MS) and Neuromyelitis Optica (NMO) research, with responsibilities directly related to assisting the study team with planning, organizing and running research studies. Working Conditions: The incumbent will be working in the MS Clinic and associated laboratory at UBCs Djavad Mowafaghian Centre for Brain Health. This work is completed within an office with a computer and required supplies. Organizational Status The Research Assist/Technician II reports to and is responsible to the Clinical Research Manager. Work Performed o Responsible for subject communication, responding to phone calls and emails. o Provides direction to ensure subject visits are scheduled according to study protocol and missed visits are reported to the Coordinator and recorded in the source documents. o Coordinates recruitment of research subjects. o Coordinates scheduling, confirms research subject appointments and develops visit schedules for subjects. o Performs Multiple Sclerosis Functional Composite testing (training provided as required). o Coordinates Optical Coherence Tomography testing schedules, reports & provides training to new staff (training provided as required) o Performs all research related duties based on the trial-specific protocol. o Reports any study design related issues to the Study Coordinator (including but not limited to data collection and reporting errors). o Observes study progress and reports to Coordinator issues with enrollment and/ or conduct of study. o Processes blood, urine and CSF samples per study protocols o Observes study progress and reports to Coordinator issues with enrollment and/ or conduct of study. o Packages blood samples for international shipping to central labs and records on tracking sheet. (Requires certification in Transportation of Dangerous Goods, to be provided as needed). o Carries out simple tests and measurements (Quality of Life scales etc.). o Works with study Coordinator in development of study source documents. o Prepares for clinic visits, source documents and requisitions required for data collection. o Lab kit preparation and lab report follow up. o Follows up with clinics and laboratories to ensure timely collection of test results. o Liaises with all research teams within the MS & NMO Program. o Liaises with local specialized labs and clinics (e.g. Neuroimmunology, Cardiology) o Maintains research records ensuring subject source is reviewed and signed by investigator in a timely manner. o Enters subject data in the electronic data entry system according to study protocol and addresses data queries in a timely manner. o Ensures annual equipment maintenance and calibration is completed and the records are up to date and filed in site records. o Ensures cleaning records are up to date for the lab and drug room, including both site and hospital cleaning records. o Prepares UBC requisitions for submission (e.g. Travel re-imbursement, payment requisition, journal voucher etc.) and reviews FMS progress as needed. o Carries out other related research duties as required to assist the research team (Manager, Coordinators, Nurses, Clerk and Investigators). o Maintains regulatory files o Maintains lab documentation for local/central/satellite labs (current certifications, lab normals) o Receives lab reports and distributes to appropriate personnel, ensures signatures are collected and files reports appropriately. o Monitors and maintains inventory of technical supplies (lab kits and general supplies) o Reports study related issues with trial protocols, data collection and Data reporting to the trial coordinator and/or Clinical Trials Manager. o Escorts study patients to various hospital departments when necessary Consequence of Error/Judgement Works within well-defined guidelines and procedures, but is expected to exercise considerable initiative and judgment in establishing priorities, and carrying tasks through to completion. New or unusual problems would be referred to the Clinical Trials Manager, Study Nurse or Study Coordinator (as required). Errors in this position would potentially result in incorrect data being collected on a particular study patient when related to error in form preparation or incorrect blood preparation. Subject records are highly confidential. Supervision Received Receives instructions and or training during orientation and on subsequent new assignments or changes in procedures (study protocol) by Clinical Research Manager and study team as required. Carries out familiar phases of the work under general supervision and is required to exercise judgment in establishing priorities to carry out assigned duties. New or unusual problems are referred to the Clinical Trials Manager. Supervision Given May distribute work assignments to employees at lower classifications, and may initiate new employees into clinic routines, procedure and office equipment. Minimum Qualifications High school graduation, some additional training in a related field and a minimum two years of related experience or an equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Experience in a medical clinic preferred and work experience in a Clinical Research/Clinical Trials environment an asset. UBC Finance experience an asset. Training and certification in Good Clinical Practice (Health Canada & FDA Regulations) required. The incumbent requires experience in research. Transportation of Dangerous Goods certification and experience preferred. Previous experience in clinical drug trials, computer skills, medical terminology, biochemistry and knowledge of multiple sclerosis are an asset Good organizational and communication skills The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
