Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
The Department of Mathematics consistently ranks among the top Mathematics Departments in Canada with internationally respected programs and faculty members. As a department, we value collaboration, and our faculty and staff go out of their way to connect with and support students. From workshops to professional development sessions to community outreach, we bring together a full range of educational experiences for students, fellow mathematicians, and the wider community. The department aims be effective and innovative in the teaching of mathematics and training future mathematicians in the state-of-the-art in our discipline. Our dynamic administrative team is welcoming and vital to the success of our academic and research programs.
About the Role
The Assistant to Chair provides confidential administrative assistance to the Chair, supervisor and department committees. Responds to requests for information on behalf of the Chair; composes, proofreads, edits, and distributes general and confidential correspondence for internal and external communication on behalf of the Chair, and maintains accurate departmental records. Maintains the Chair’s calendar; responds to routine and general problems; maintains confidential files; assists the Chair with the preparation of reports. Provides secretarial support to various department standing and ad hoc committees by scheduling meetings and appointments; drafting and circulating agendas and materials; booking rooms and organizing meeting resources; recording, transcribing, and distributing minutes of meetings. Acts as department’s first contact by resolving space assignments. Assists in maintaining the departmental website and social media sites.
The ideal candidate for this position takes a people-centered approach to service, has demonstrated excellence in communicating effectively with diverse populations, and has experience balancing multiple tasks with outstanding attention to detail. We operate as a close team and look forward to welcoming a strong team player who builds effective relationships with colleagues and initiates improvements to processes.
Full Job Description
Qualifications
High school graduation plus one-year post-secondary education including computer courses in word processing, spreadsheet, and databases, and formal training in office practices and procedures.
Excellent analytical and problem-solving skills.
Excellent organizational and prioritization skills.
Excellent interpersonal and communication skills, both oral and written.
Ability to work independently and exercise judgement.
Ability to maintain confidentiality, exercise initiative and discretion.
What We Offer
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
3 weeks’ vacation (prorated for the first year)
Hybrid-work program for eligible positions
Employer paid defined benefit pension plan
On-campus tuition waiver for employees and their immediate family members
Funding for professional development expenses
And more! View our benefits brochure
Prorated for part-time employees
Additional Information
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.
