West Point Grey Academy is seeking an Operations & HR Administrative Assistant beginning September 8, 2025. This is a full-time position, eligible for benefits.
Great schools have great staff, and WPGA has exceptional teachers and staff who are dedicated to shaping lives of inquiry, action and joy.
Our Operations & HR Assistant will contribute to a dynamic and collaborative school operations team by handling a variety of tasks to support both the operational and human resources functions of West Point Grey Academy. This is a dual reporting role, reporting to the Director of Operations and the Director of Human Resources. The Operations & HR Administrative Assistant will use their high degree of organization and attention to detail to support the perform administrative duties and assist with general office management. Highly personable with a customer-service mindset and keen awareness of confidentiality and privacy requirements, the ideal candidate will be comfortable using technology to assist with the wide variety of administrative tasks related to school operations, supporting our growing and active community with care and enthusiasm. This position also supports events and special events in other departments as needed.
All WPGA Staff:
Model empathy and integrity as the basis for all our actions.
Strengthen our relationship to each other and to our local and global communities with a positive school culture, partnerships, and service to others.
Inspire joy in learning.
In your first year at WPGA, you'll be directly involved in:
Operations Support/Administration
Supporting the Director of Operations in the day-to-day needs of the school:
Assist with record keeping and file management;
Maintain a database of contractors to support the school's operations and maintenance;
Provide administrative support including but not limited to receipt management, responding to initial inquiries, etc.
Supporting the Transportation Coordinator in the efficient and smooth operations of our school bus program:
Registration for morning bus service;
Manage transportation/field trip request;
Maintain transportation safety logs.
Assist the Events Coordinator in the planning and execution of school-related events as needed.
Other duties as assigned.
HR Support/Administration
Maintain and update employee records and HR information software.
Assist with posting job advertisements and managing applications.
Support HR events as needed.
Co-Curricular Involvement
Modelling and promoting our core values and high standards of behaviour.
Participating in school life and co-curricular activities, including recess supervision duties.
Growing as a Professional
Actively participating in all-staff meetings.
Seeking opportunities for continuous improvement.
Participating in professional development opportunities.
About You
I understand that...
We are friendly, approachable and helpful, with a can-do attitude and a strong work ethic.
Our students are at the core of our decision making.
We work alongside each other with an inclusive spirit that reflects diversity and equity.
A sense of belonging and relationships is integral to our environment.
We are passionate about teaching and learning, and excellence in our program organization and delivery.
I am able to...
Handle sensitive information with discretion and a solid understanding of privacy principles.
Use Microsoft Office software to efficiently and effectively perform my role.
Adapt to new technology by asking questions and confirming my understanding.
Lead with "Yes" – I am not too big for the small jobs, and not too small for the big jobs.
Adapt my approaches to meet diverse needs, styles and backgrounds.
Communicate effectively through clear, direct and supportive written, verbal, and digital skills.
Contribute to a climate of joy at the school through positivity, enthusiasm, a sense of humour and fun.
I am becoming more...
Adept at using specialized software (i.e, BambooHR, Blackbaud) to support my work.
Able to anticipate need and communicate proactively with key stakeholders including parents, teachers and school leadership.
Open-hearted and open-minded, and value critical thinking to make sense of complex issues.
Aware of how to care for myself and others so that my presence adds to the health of my community.
In my work, I want to …
Work alongside other talented professionals, passionate about making a better world one student at a time.
Feel connected, be part of a values-centred community and have fun!
About Us
Founded in 1996, West Point Grey Academy is an independent co-educational day school in Vancouver, British Columbia. Set on 18 acres with sweeping views of English Bay and the North Shore mountains, we offer future-focused programs to 940 students in junior kindergarten to grade 12. WPGA's educational philosopy is to develop the whole child, who, guided by creative, dedicated teachers and supported by our inclusive, vibrant community, is nurtured to achieve his or her full potential – academically, emotionally, physically and socially.
Our Process
At West Point Grey Academy, we cherish diversity in our staff and our greater community. We are committed to minimizing bias in our recruitment process as part of our commitment to strengthen inclusion, diversity and equity across all areas of the school.
Candidates are asked to complete their application by August 18, 2025 @ 4:00 pm Pacific Time.
- Screening
You will be asked to submit your resume and provide thoughtful responses to few scenario-based questions. Your responses to the questions should outline how you demonstrate the About You section. It will also illustrate how you imagine your first year in the role. Responses will be anonymized and randomized prior to screening. We will screen candidate responses based on the alignment with the knowledge, competencies and character required for this position. The intent is to minimize bias in the first assessment stage. Only after these responses have been assessed will we review your resume.
You can answer the questions on the form provided, or submit your responses on a single document and upload the file. Please be concise in your responses. Note that all responses will be reviewed for AI-generated content.
- Initial Conversation (30 minutes)
Successful candidates selected move forward in the process and will be contacted to arrange an informal conversation. On this call, you can ask us questions about the school and the role.
- Authentic Belonging Interview (60 minutes)
If successful, you will progress to a final interview where we will discuss the school and how you see yourself as a member of our community.
