Company DescriptionRepeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.Nominated for multiple Emmy® Awards for its work on the series Stranger Things season 4, Avatar: The Last Airbender and The Lord of The Rings: The Rings of Power, the independent, Oscar®-winning company boasts close to 800 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris.Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony, and has collaborated on ads for YouTube, NBC and Apple. Current projects include Dune: Prophecy, Silo Season 2 and Sonic 3. Recently released projects include The Rings of Power Season 2, Venom: The Last Dance, Taika Waitit's Time Bandits, and House of the Dragon Season 2.Work arrangements: As a company founded and led by an artist, creativity is at the heart of everything we do. Our mission is to provide our talent with the freedom and resources they need to produce high-quality work and thrive in a stimulating and supportive environment. Due to the strategic and highly collaborative nature of this role, full-time onsite presence at the studio is required. This level of proximity enables effective support for the executive team, fosters clear communication, and helps maintain a cohesive, dynamic work environment aligned with our organizational priorities.Job DescriptionThe Administrative Assistant to the President and Chief Executive Officer (CEO) plays a central role in providing high-level administrative and strategic support to the CEO of Rodeo FX. Acting as a key point of contact for both internal and external stakeholders, this person ensures seamless coordination of daily responsibilities and facilitates cross-departmental communication.With a proactive mindset, strong organizational skills, and great attention to detail, the incumbent excels in managing priorities, anticipating needs, and handling sensitive information with professionalism and discretion. Each task is carried out with care, contributing to a structured, efficient, and harmonious environment around the CEO.Key Responsibilities:Executive Schedule & Priority ManagementManage and optimize the CEO’s agenda, including meetings, travel, and prioritization of commitments based on business needsAnticipate needs and prepare relevant materials, documents, or reports for meetingsBalance urgent matters with long-term objectivesMeeting Coordination & Follow-UpOrganize and coordinate executive and cross-departmental meetings, handling logistics, invitations, and documentationTake meeting minutes, compile follow-ups, and ensure timely completion of action itemsCommunicate decisions and next steps clearly to all relevant stakeholdersCommunication Liaison & Online Presence ManagementServe as the main point of contact for internal and external communications on behalf of the CEOManage the CEO’s professional presence on platforms like LinkedIn, creating content aligned with Rodeo FX’s brand and missionDraft, edit, and disseminate messages, announcements, or strategic communications with accuracy and styleRelay CEO directives to management teams and ensure they are clearly understood and implementedDocument Preparation & Information ManagementDraft, review, and structure presentations, proposals, and reports for the CEOOrganize and maintain both physical and digital files for secure and efficient accessOversee record-keeping to support decision-making and operational efficiencyTravel & Logistics ManagementPlan and manage all CEO travel logistics: bookings, itineraries, travel documents, and real-time adjustmentsEnsure alignment with internal policies and budget considerationsPrepare relevant background materials and documentation for external meetings or eventsSpecial Projects & Strategic InitiativesSupport key company initiatives or special projects as requested by the CEOAssist with research, analysis, and report writing on strategic topicsRespond with agility to unexpected or emerging needsQualificationsProven experience as an administrative assistant or in a similar role supporting senior executivesExcellent organizational and time management skills; ability to handle multiple prioritiesStrong writing, oral communication, and presentation abilitiesProficiency with MS Office and digital productivity toolsDiscretion, confidentiality, and sound judgment when handling informationExcellent spoken and written proficiency in both French and EnglishThe person in this role will work closely with our teams in Toronto and Los Angeles. They will also be involved in communications with clients around the world to highlight Rodeo FX’s technical and creative capabilities.Additional InformationFull-time, Permanent Contract ;Flexible, hybrid and remote work structure in all our locations ;5 paid sick/personal days ;2 additional statutory holidays in the winter holidays ;Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);RRSP with employer contribution ;Discounts on public transports, several spas, sports classes, art centers, cafes, furniture and several other local businesses.#LI-OnsiteAt Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.
