2025-72
FACILITIES MANAGER (1 vacancy)
Reporting to: Manager of Buildings and Facilities
Department: Building Department
Classification: PERMANENT Full Time; Non-Union
Salary Range: $98,652 - $116,061
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date: November 2025
Application Deadline: No later than 4:00 p.m. September 4, 2025
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:
Join a growing and dynamic organization offering rewarding careers,
Competitive Wages,
Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
Training opportunities to support you in this role,
And a great working environment for individuals committed to making a difference, just to name a few.
Duties and Responsibilities:
Assist with the development of the capital budget for maintenance projects, focusing on identifying and budgeting for future capital maintenance.
Collaborate with Asset Management to develop 5 and 10-year capital works programs related to building maintenance for achieving desired levels of service.
Responsible for scoping, tendering, awarding, and construction administration of facility maintenance capital projects.
Coordinate capital maintenance projects from planning to construction, including estimation, tendering, and oversight.
Prepare technical plans, specifications, and contract documents for various departmental and corporate projects.
Supervise and maintain records for all phases of construction projects, including detailed cost estimates and contract administration.
Manage all aspects of construction work including certificates of insurance, bonds, change orders, payment, warranty administration, and complaints.
Work with internal departments to incorporate operational requirements and facility functionality considerations into design processes.
Communicate with internal departments to reduce construction impacts on services.
Coordinate assignments and projects between consulting engineers and construction entities.
Participate in planning, scheduling, and directing the City's facility-related Asset Management Program.
Design departmental work environments and space planning.
Prepare procurement documents such as RFPs, RFQs, and RFTs to procure consulting and contracting services.
Prepare plans, drawings, visual aids, schedules, and special presentation materials for departmental use and maintain drawing files.
Prepare documentation, reports, and estimates for grant applications.
Contribute to continuous improvement of the City’s construction document and contract administration standards.
Participate in the continuous improvement of the Division's facility capital planning and management system.
Manage custodial staff at multiple locations including creating SOPs, developing maintenance and cleaning standards, and scheduling staff for necessary coverage.
Oversee day-to-day operations of municipal facilities ensuring safety, functionality, and efficiency.
Develop and implement preventative maintenance programs for building systems and manage associated service contracts.
Oversee and ensure quality contracted maintenance work at city facilities
Qualifications:
Essential
Post-secondary diploma or degree in Facilities Management, Engineering, Architecture, or a related discipline.
Must be certified or eligible for certification as a Certified Engineering Technologist (C.E.T) or Architectural Technologist of Ontario (MAATO).
Must possess a valid Ontario Class "G" driver's license.
Minimum of 5 years’ experience in facility management, including supervisory experience.
Five years of related practical experience with preparing technical drawings and construction documents.
Construction related contract administration experience with demonstrated knowledge of current construction methods and documentation processes, including the Ontario Building Code and related legislation.
Recent experience in reading and reviewing technical documents, project scheduling, and reviews and coordinating the work of owners, design consultants and contractors.
Preferred
Municipal experience is considered an asset
Experience in the use of AutoCAD within the last three years.
Current and active Ontario Building Code Identification Number (BCIN) as per the regulations of the Building Code Act. Qualified and registered with the Ministry of Municipal Affairs and Housing relating to the Powers and Duties of a Chief Building Official and the categories of qualifications set out in Division C of the Ontario Building Code; Legal Powers and Duties of CBO, House, Small Buildings, Large Buildings, Complex Buildings, Plumbing – House, Plumbing – All Buildings, HVAC – House, Building Services, Building Structural, On-Site Sewage systems, Detection Lighting and Power, Fire Protection. – an asset.
Working Conditions:
Usual office conditions.
Subject to frequent interruptions.
Works regular office hours, overtime and on-call as required.
The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at http://careers.cityofwoodstock.ca.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.
