Summary The Administrative Assistant will provide essential administrative support to the branch, including handling company communications, preparing reports, managing correspondence, and maintaining and organizing files. This role also involves delivering exceptional customer service to both internal and external clients. The successful candidate will be responsible for answering incoming calls, filing documents, processing incoming mail, and managing billing tasks. This is a maternity leave coverage position, with a contract term from October 2025 to June 2027, with the possibility of extension or transition to a full-time permanent role. This regular work schedule is from 8:00am to 4:00pm, Monday through Friday, based at our Vantage Way Facility in Delta, BC. Specific Duties and Responsibilities Answer incoming phone calls and respond to questions and inquiries. Responding to emails from shared inbox Enters and validates data in the Operational Management System (OMS) to ensure accuracy and completeness. Maintain working files as required for area personnel and all levels of branch management. Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Excel data entry. Manage and complete billing tasks as needed. Understand Company safety policy and maintain safety records for the division as required. Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors. Perform other duties and responsibilities as required. Requirements High School Diploma or GED required. Minimum 2 years of experience in customer service or administrative role is required. Proficiency with Microsoft Office and Google Workspace applications. Knowledge of Transportation of Dangerous Goods (TDG) regulations is a strong asset. Experience with Environmental Canada portal submissions is considered an asset. Knowledge, Skills and Abilities Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality. Strong verbal and written communication skills to interact effectively with internal teams, clients, and stakeholders. Ensuring accuracy in tasks like data entry, document preparation, and correspondence. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. Adaptability and flexibility in a fast-paced, dynamic work environment. Excellent customer service skills with the ability to interact effectively with internal and external stakeholders. We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Current GFL Employees If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub. At the heart of GFL lies our greatest asset—our people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn’t just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form “Team Green”—united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way. Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life. GFL empowers those looking for growth in their career and lives, whether that's on our Field Operations teams or Professional Services teams. Field Operations – Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company's vision of creating cleaner and more sustainable communities. Professional Services – Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.
