We are looking for the visionaries, the change-makers, the self-starters who are
seeking more from their career. Change begins with the small decisions we make,
each day, to support each other and strive to create inspiring incredible
educational experiences for all students, no matter where they are or how they
learn. In choosing a career with Yorkville University, you will have the
opportunity to push boundaries, flex your creativity and inspire positive change
for so many people.
Our core values put the student experience at the center of what we do,
reflecting who we are and aspire to be. If you want to shine a light on academic
excellence, be empowered to make an impact on the transformation of the Canadian
post-secondary education landscape, and work collaboratively beyond levels, join
us.
Who we need
We are looking for a Sr. Administrative Assistant to support the Vice
President, Academics & Campus Principal in Fredericton. As our new Sr.
Administrative Assistant you will coordinate a range of academic activities and
initiatives, communicate with students and staff, track the progress of
projects, and assist academic leaders in meeting strategic goals. You will help
manage day-to-day academic and campus operations and ensure efficient
communication and workflow. You will be a bridge between different teams,
providing seamless collaboration and communication and playing a key part in
fostering an inclusive working environment where all team members can be their
best selves, grow and thrive to support our mission of championing student
success.
This is an on-site role, working 5 days a week at our Fredericton, New Brunswick
campus.
Who you are
You want to be a visible and critical member of the Yorkville team. You have
extensive administrative and executive support experience and thrive in a role
where you can bring adaptability, resilience, innovation, and process while
acting as the in-person point of contact for leaders, colleagues, faculty, and
students. Collaborative and analytical, you are known for being responsive,
proactive, and professional. You operate with discretion, efficiency, and a
strong sense of initiative.
What's in it for you
Impact and ownership. You will be part of a progressive, private university
undergoing transformation. This is a highly visible and rewarding role for
someone curious, energetic, and driven to make an impact. You will take
ownership of a high-profile office, tasks and projects, introduce best
practices, and implement meaningful solutions. You will have the autonomy to
manage your responsibilities and earn recognition for your contributions to
institutional excellence.
Exposure, influence, and growth. You will work closely with the University’s
senior leadership, gaining insight into operations, strategy, and new
initiatives. You will collaborate with passionate leaders and changemakers
committed to mentorship, innovation, and continuous improvement. With the
Fredericton campus expanding and new programs launching, now is a great time to
join and grow with us—while building your understanding of how institutional
priorities are shaped and executed.
Supportive leadership and career development. You will report to a leader who
values mentorship and is committed to supporting the career progression of those
they work with. This is a career-defining opportunity for someone passionate
about education, project coordination, and relationship building. Whether your
goal is to grow within a senior administrative function, lead projects, or
explore new paths across the university, this position offers the foundation and
support to help you succeed.
As the new Sr. Administrative Assistant, you will:
- Provide high-level executive support. You will ensure efficient, accurate,
and confidential support, managing the daily operations of the office with
precision and discretion. You will oversee and align complex calendars,
schedules, and meetings, proactively resolve conflicts, provide briefs, and
coordinate travel logistics when needed. You will manage office supply and
equipment ordering. You will prepare and submit invoices and expense
reimbursement reports and support budget planning and tracking for the
academic teams.
- Coordinate projects. You will play a supporting role in academic operations
projects. You will conduct research, analyze materials, and develop insights
to guide decision-making. You will create project schedules, establish
documentation to track deliverables and report on progress. You will review
and support projects and ensure alignment with institutional goals and
desired outcomes.
- Manage communication and documentation. You will serve as the primary point
of contact between the office and all internal and external stakeholders,
addressing inquiries and concerns from team members and stakeholders. You
will create presentations and generate reports. You will draft and edit
documents, produce meeting summaries and action items, and archive essential
records.
- Coordinate events. You will organize and support meetings and events. You
will manage end-to-end logistics, including arranging venues, coordinating
technology, preparing materials, and supporting follow-up actions. You will
actively promote and support a culture that aligns with our core values.
You have:
- The education and experience. You may have a diploma or degree in a
business-related field—or have gained equivalent knowledge through
experience. You have supported a fast-paced executive office and a dynamic,
high-performing leader. You bring a strong foundation of best practices for
managing competing priorities, complex schedules, communications, and
meetings. You operate with confidence, discretion, and sound judgment. You
are resourceful, adaptable, and think strategically.
- The project management skills. You have experience coordinating projects from
end to end. You are a creative problem solver, able to balance and change
priorities, anticipate and respond to issues, and manage details. You focus
on accomplishing - or ensuring others have completed - every milestone,
following processes and proactively resolving or circumventing issues.
- The technical skills. You have expertise in MS Office Suite and are familiar
with project management, productivity, and communication tools.
- The interpersonal skills. You have exceptional communication skills and
consistently demonstrate professionalism in your interactions. You are adept
at preparing documentation and presentations, conducting research, analyzing
data, and delivering clear, concise reports. You build trust and influence
others without relying on formal authority, navigate conflict with diplomacy,
and adapt your communication style to suit diverse audiences—from senior
executives to external stakeholders. You are responsive, exercise sound
judgment, and understand the importance of tone, timing, and clarity in every
exchange. You value inclusivity and respect differing perspectives.
Why work at Yorkville University?
- An atmosphere that successfully blends an entrepreneurial culture with
education. We value innovation and continuously look towards expanding our
programming, working with the latest research, tools and solutions. As a
private school with government approval of our offerings, we have the
opportunity to do more, stay current and be future-forward.
- The chance to accelerate your career and disrupt education by responding to
the needs you see and purposefully challenging the status quo. Everything we
do here is about delighting and engaging our employees - and ultimately our
students - from mentorship to teaching, from creative outlets to analytical
ones.
- A place where all individuals feel welcomed in the academic and workplace
environments and can bring their authentic selves to the educational and work
spheres. We celebrate the full range of human diversity and we acknowledge
that equal access to opportunities and services may require the removal of
barriers that equity-seeking communities experience in trying to obtain this
access.
- The opportunity to grow with access to free courses, certifications and
programs - right up to our Masters' offerings.
- An appreciation for the insights and skills you bring to work with a
competitive salary and comprehensive benefits, including a wide breadth of
wellness services and a work-life balance.
Join us
We welcome and appreciate candidates with a range of backgrounds and
experiences. If you have 70% of the qualifications we are looking for, express
your interest.
What you can expect from our hiring process:
- A virtual interview with a Talent Advisor discussing your interest in the
role and your professional and academic background.
- A virtual panel interview with the Vice President of Academics and Campus
Principal, the Director of Human Resources, and the Assistant Vice President
of Learning.
- An at-home case study.
- A final in-person interview with the Vice President of Academics and Campus
Principal.
Diversity, equity and inclusion are a critical component of life at Yorkville
University and Toronto Film School and we are committed to making these values
an integral part of our culture. We encourage applications from all qualified
applicants, including women, persons with disabilities, Black, Indigenous and
People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender,
Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+)
community and other equity-seeking groups.
Yorkville University is committed to providing accessible employment practices
that are in compliance with the Accessibility for Ontarians with Disabilities
Act ('AODA'). If you require accommodation for disability, please notify Human
Resources at 1-877-429-4029.
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