Engineers and Geoscientists British Columbia is currently searching for a
Program Coordinator to join our team in Burnaby on a contract until June 2026.
The Program Coordinator is responsible for supporting several programs within
the Programs & Continuing Education Department, including the Student Program,
the Mentoring Program, Induction Ceremony, Annual Conference, and the events
management program, which assists other departments in the organization with
planning and executing events. The role coordinates presentations, organizes
events, provides customer support to volunteers and program
partners/participants, and provides event support and other administrative
duties.
Our organization - one of BC's Top Employers – offers a competitive salary, an
inclusive culture, and a hybrid work environment. Full details on our
compensation and benefits value offering can be found below.
WHAT YOU WILL BE DOING
- Coordinates and provides day-to-day support to the organization’s Student
Program and Mentoring Program, as well as other programs within the PCE
Department.
- Organizes or supports events such as networking events; classroom
presentations at post-secondary institutions across BC; training sessions for
registrants, program participants, students, or volunteers; induction
ceremonies; and additional event support as required.
- Coordinates and delivers outreach presentations to engineering and geoscience
classes at post-secondary institutions across British Columbia (virtual and
in-person).
- Serves as the initial contact and customer support for Student Program
inquiries and managing membership processes, including invoicing and renewals
for over 1,000 students. Helps develop new benefits to boost student
registrations and student member satisfaction.
- Supports our Student Representatives group by preparing meetings and agendas,
taking minutes, and managing volunteers which includes recruitment efforts
and facilitating training.
- Supports the communication and marketing efforts for the Student Program;
assists in creating and distributing information via email and social media;
may contribute content for Engineers and Geoscientists BC publications and
external university newsletters.
- Prepares resources for mentors and mentees within the Mentoring Program and
develops content and material for training sessions for program
participants. Provides support to Mentoring Program participants, handles
program inquiries, and communicates with internal partners to ensure all
departments are aware of current initiatives.
- Coordinates and supports Engineers and Geoscientists BC induction ceremonies.
Assists with event administration, including online registration, event page
setup, email communications, webpage maintenance, guest registration, and
generating reports and sign-in sheets as needed.
- Researches and recommends event venues, negotiates contracts, arranges
catering and AV, identifies topics, and sources presenters for events.
Responsibilities also include developing budgets, promoting sponsorships,
managing presenters, coordinating staff and volunteers, and providing on-site
support.
- Travel requirements include day trips within the Lower Mainland for various
events throughout the year, as well as an overnight trip to assist with the
Engineers and Geoscientists BC’s annual conference and AGM. Additionally,
there may be occasions that necessitate overnight travel for events held
outside the Lower Mainland.
- Other duties as assigned by direct leader and, as appropriate, members of the
departmental leadership team.
WHO WE ARE LOOKING FOR
The successful candidate will meet the following requirements:
- Bachelor's degree in marketing, communications, business, or a related field.
- 2-4 years of relevant previous experience in event planning and program
coordination preferably in a nonprofit, professional, or regulatory setting.
- 2+ years of event planning experience for in-person events with over 100-200
attendees.
- Ability to work occasional evenings for events; approximately 6-8 times per
year.
- Exceptional customer service skills.
- Strong presentation and communication skills.
- Experience supporting volunteers is an asset.
- Familiarity with metric development and reporting.
- Proficiency in core MS Office programs and working with databases.
WHAT'S IN IT FOR YOU
Each member of our team contributes to public safety in BC and helps us deliver
on our vision of “modern regulation for a resilient world.” We serve the public
as an inclusive, progressive, and future-focused regulator. Our Strategic Plan
also places priority on our role to advance climate action, foster equity,
diversity and inclusion, and move towards reconciliation with Indigenous
peoples. At Engineers and Geoscientists BC, we are committed to demonstrating
our values of collaboration, excellence, integrity, and innovation.
This role offers a competitive compensation and benefits program including an
annual salary of $61,000-$68,000 (pro-rated based on the length of contract).
For full-time contract employees on this length of contract, we offer:
-
8% additional pay in lieu of benefits.
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10 vacation days per annum (pro-rated based on the length of contract).
-
A flex day program offering additional paid days off (usually alternating
Fridays) as a result of a compressed work week.
-
A hybrid work model with an assigned schedule confirming days worked remotely
and days worked in-office. This role will be required to work in-office a
minimum of 2 days per week during regular business operations.
-
The required tools, equipment, and technology for employees to work remotely
are provided.
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Free parking at the office. Transit reimbursement is offered to employees who
take transit to work; we are centrally located near bus and Skytrain stops.
WHO WE ARE
Engineers and Geoscientists BC is proud to be recognized as one of BC's Top
Employers.
Engineers and Geoscientists BC regulates and governs these professions under the
authority of the Professional Governance Act. We are charged with protecting the
public interest by setting and maintaining high academic, experience, and
professional practice standards for over 40,000 registrants. Individuals
licensed by Engineers and Geoscientists BC are the only persons permitted by law
to undertake and assume responsibility for engineering and geoscience projects
in BC.
We are a not-for-profit organization governed by a board of elected registrants
and government appointees. Board is accountable to the public through the
Ministry of Post-Secondary Education and Future Skills under the Office of the
Superintendent of Professional Governance, for both the governance and
management of the organization.
To learn more about our work please visit us at https://www.egbc.ca
[https://www.egbc.ca/].
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