Great Blue Resorts owns and operates 10 private resort lakefront properties located throughout Ontario’s cottage country. These properties offer outright ownership of beautiful pre-manufactured seasonal recreational cottages. Our resorts have full facilities including community areas, swimming pools, splash pads, multi-sports courts, playgrounds and beaches.
Resort Administrator
We are looking for that super organized, customer centric, administration wizard with a dash of basic accounting experience to manage our day-to-day financial and administrative responsibilities of our Resort and Golf operations.
We work in a very busy, customer friendly hospitality environment and work closely as a team to provide the best in customer service to our seasonal cottage owners, rental guests and golf clientele.
Our Resort Administrators successfully manage the daily financial administration requirements on one or more of our properties and process and coordinate business transactions at the resort level working as part of both our resort and Central Support office team.
This position reports directly to the Controller, with an indirect report to the Resort General Manager.
Position Qualifications
1+ years’ experience in accounting in either an accounting firm or industry
Post-secondary certificate or degree in Business with accounting major, or equivalent
Excellent time management and organizational skills
Excellent professional verbal and writing skills
Demonstrated track-record of adhering to systems of controls
Demonstrated track-record of flexibility and teamwork skills
Demonstrated track-record of meeting deadlines and working independently
Experience using accounting software
Experience using enterprise software is preferred
Responsibilities/Accountabilities
- Purchasing and Payables
Provides vendor packages to potential new suppliers and handle routine vendor inquiries, working with Resort Manager and Accounts Payable lead.
Manages the Purchase order process
Works with Accounts Payable lead on periodic supplier statement reconciliations
Tracks status of cottage deals, maintaining status schedule and reporting on pending connection to services.
Checks count and approve miscellaneous floats, petty cash, and inventories at least monthly
Prepares periodic schedules and supporting files for management, audit and other purposes and other duties as assigned
- Billing and Receivables
Prepares bills and invoices for sales or services rendered including a wide range of resort fees and services.
Daily point-of-sale reconciliations (includes retail, food and beverage)
Daily rental and services, deposits and income reconciliations
Monitors resort maintenance tasks for resolution and potential billing (ex. Cleaning fees, seasonal billings, parking fees, etc.)
Monitor Accounts Receivable, responsible for collections
Prepares any required credits and back-up support for approval.
Work with customers and management on various billing inquiries.
Responsible for annual update of customer files and collection of related documents, such as Occupancy Agreements and cottage insurance.
- Staffing & Time Capture
Collects signed hire and termination documentation for HR & Payroll submission.
Reviews and submit employee time capture information for bi-weekly payroll
Prepares, obtains approval, and submit employee change forms and time off request forms as needed
Ensures on-boarding and training paperwork is signed off and submitted
Assists Resort Managers as needed for completion, submission and follow up on any incident reports as needed
- Payments
Prepares receipts for bank deposits daily.
Update payment information on cottage sale deals daily.
Ensure that the end of day sales and the point of sale entries are balanced and ready for posting into the correct accounts matching payment types.
Address customer statement inquiries and investigate billing and payment history
Work with head office Receivables and Payables staff on customer and vendor payment issue resolution
Great Blue Resorts is committed to employment equity regardless of national or ethnic origin, color, religion, gender, sexual orientation, age or disability. Great Blue Resorts welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
