At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.
Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.
If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.
Summary:
The Preconstruction Administrator plays a key role in supporting the Preconstruction and Estimating department through efficient coordination, organization, and documentation. This role is critical in ensuring the accuracy, compliance, and timely flow of information across teams, clients, and project stakeholders. With a focus on structure and detail, the Preconstruction Administrator helps maintain the momentum of early project phases and contributes to the successful delivery of Clearway Construction projects.
Location: Clearway's Head Office – Maple, ON.
Hours of Operations: 8:00 am to 5:00 pm (EST)
Essential Duties & Responsibilities:
Extract and document key information from tender documents
Create project folders and organize documents according to company protocol
Manage multiple departmental email inboxes, escalating issues as needed
Track post-tender projects, update Outlook calendars, and follow up with clients
Organize team-building events, including logistics and financial coordination
Maintain document control and ensure all files are properly sorted and accessible
Keep all project information current, organized, and compliant
Coordinate and document department meetings with accurate minute-taking
Follow up on meeting action items to ensure timely completion
Lead project close-out process with thorough documentation and filing
Monitor office inventory and place supply orders as required
Ensure all documentation meets City and OPS standards
Manage correspondence for pending projects, including validity notices
Support management with additional tasks as needed
Requirements:
High School Diploma
College Diploma or equivalent education considered an asset
Minimum 5 years of experience in an administrative role
Excellent verbal and written English communication skills
Impeccable attention to detail and task ownership
Ability to manage multiple priorities under pressure and shifting deadlines
Exceptional organizational, administrative, and time management skills
Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams
Familiarity with document control platforms (e.g., Building Connected, SharePoint)
Comfortable navigating tender documents, drawings, and compliance standards
Strong verbal and written communication skills for collaborating with internal teams and clients
Experience coordinating meetings, handling logistics, and managing follow-ups
Capacity to work independently while being a reliable team contributor
Prior experience in construction, engineering, or related industries is an asset
Commitment to maintaining confidentiality and professional discretion
Positive attitude and proactive problem-solving mindset
Ability to identify opportunities for process improvements and increased efficiency
Strong recordkeeping and archiving skills to support post-project documentation
Benefits:
Competitive Salary with annual cost of living increases
Annual Bonus Program
Group RRSP with 100% Matching
100% Company Paid Benefits
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days, plus Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program (EAP)
Life Insurance
Wellness Programs
Free On-site Parking
Casual Dress
AODA:
Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.
Please, no agencies
