Job InformationJob Title: Strategic Operations and Correspondence Advisor Job Requisition ID: 73528Ministry: InfrastructureLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: August 27, 2025Classification: Program Services 4 Market AdjustmentSalary: $2,757.39 to $3,604.17 bi-weekly ($71,968 - $94,069 / year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.
Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans. We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.
For more information about Alberta Infrastructure, please visit http://www.infrastructure.alberta.caRole Responsibilities
Join a High-Impact Team at the Heart of Government Decision-Making
Are you a strategic thinker with a passion for precision, collaboration, and high-stakes problem solving? The Deputy Minister’s Office (DMO) is looking for a driven and politically astute Advisor, Strategic Executive Operations and Correspondence to play a pivotal role in supporting the government’s most senior leaders. In this influential position, you’ll shape how critical information flows between the department, Minister’s Office, and Executive Council—ensuring decisions are informed, responsive, and aligned with government priorities.
This role offers a rare opportunity to work directly at the center of government operations, where your ability to lead, coordinate, and coach will drive high-quality executive briefing and reporting. As the engine behind the ministry’s executive correspondence and reporting systems, your work will influence major initiatives, enhance interdepartmental alignment, and enable swift, accurate responses to emerging issues.
You will be responsible for:
Leading and aligning executive briefing materials and correspondence within the ministry’s tracking system (ARTS)
Managing the intake, assignment, and delivery of Action Requests across the department
Critically reviewing executive submissions for tone, accuracy, and strategic fit
Coaching and mentoring divisional teams to elevate briefing quality and consistency
Overseeing secure workflows and maintaining compliance with FOIP and confidentiality protocols
Consolidating and editing strategic reports with attention to political and operational nuance
Collaborating with other ministries and senior officials to ensure aligned communications
Monitoring operational issues and proposing solutions to enhance DMO responsiveness
Supporting urgent government requests with credibility, discretion, and speed
Developing performance metrics and dashboards to evaluate DMO effectiveness
Leading or contributing to interdepartmental projects to improve cross-functional coordination
Supporting onboarding, capacity building, and continuous improvement efforts within the DMO
Maintaining internal tools, style guides, and workflow documentation for clarity and consistency
Providing surge capacity and coverage to ensure uninterrupted executive support.
Please click on this link to view the job description for this position.Qualifications
Required: University degree in Political Science, Communications, Business Administration or related, PLUS 4 years related experience or equivalent as describedEquivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of educationFor Example: Related 1 year certificate PLUS a minimum 7 years of experienceRelated 2-year diploma PLUS a minimum 6 years of experienceRelated minimum 8 years of experience.
The successful candidate MUST have:
Exceptional writing and editing skills with a sharp eye for tone, clarity, and detail
Strong political acumen and the ability to tailor messaging for senior decision-makers
Proven experience in group facilitation and/or public speaking, with the confidence and clarity to represent the department in cross-government settings and senior leadership forums
Sound judgment in reconciling conflicting input and managing sensitive information
Ability to synthesize data
Advanced organizational skills with the ability to prioritize, triage, and meet tight deadlines
Familiarity with executive-level briefing and correspondence standards
Expertise in issue management, stakeholder engagement, or strategic reporting.
Assets:
Experience working within or supporting a Deputy Minister’s or Minister’s Office
Knowledge of FOIP requirements and secure information handling protocols
Proficiency with document tracking systems such as ARTS or secure SharePoint workflows
Experience with project or change management in a complex organization
Background in public administration, policy, communications, or related field
Demonstrated ability to design and implement process improvements.
This is a fast-paced, rewarding opportunity for a strategic professional who thrives on challenge, collaboration, and public service impact. If you are ready to help drive executive decision-making and deliver excellence under pressure, we want to hear from you.Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.Notes
Term of Employment: Permanent Full-time position
Hours of Work: 36.25 hours per week
Location: Edmonton
Please include a cover letter that outlines your skills, knowledge and experience as they relate to this role.
As part of the screening process, candidates may be required to participate in an assessment to further evaluate their competencies, experience, and overall suitability for the role
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
Public Service Pension Plan (PSPP) - https://www.pspp.ca
Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
Professional learning and development - https://www.alberta.ca/professional-development-support-directive
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
Positive workplace culture and work-life balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
Leadership and mentorship programs.
APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Systems Thinking: Takes a long-term view towards organization’s objectives and how to achieve them. Takes holistic long-term view of challenges and opportunities. Anticipates outcomes and potential impacts, seeks stakeholder perspectives. Works towards actions and plans aligned with APS values. Works with others to identify areas for collaboration.
Creative Problem Solving: Engages the community and resources at hand to address issues. Engages perspective to seek root causes. Finds ways to improve complex systems. Employs resources from other areas to solve problems. Engages others and encourages debate and idea generation to solve problems while addressing risks.
Build Collaborative Environments: Involves a wide group of stakeholders when working on outcomes. Involves stakeholders and shares resources. Positively resolves conflict through coaching and facilitated discussion. Uses enthusiasm to motivate and guide others. Acknowledges and works with diverse perspectives for achieving outcomes.
Drive for Results: Takes and delegates responsibility for outcomes. Uses variety of resources to monitor own performance standards. Acknowledges even indirect responsibility. Commits to what is good for Albertans even if not immediately accepted. Reaches goals consistent with APS direction.
How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jenny Luong at Jenny.Luong@gov.ab.ca.
