JOB TITLE/
Accounts Receivable Clerk
LOCATION/
Ottawa
SALARY RANGE/
Salary is determined by experience level in role, internal and pay equity practices and market demand
POSITION OVERVIEW/
Reporting on an interim basis to the VP, Operations and then the VP Finance, as an Accounts Payable Clerk you will be responsible for managing and processing 1VALETs accounts payable (AP) transactions. Working in conjunction with our third party finance team, you will act as a key liaison between 1VALET, vendors, and finance.
RESPONSIBILITIES/
Prepare and issue invoices to customers based on sales orders, contracts, or service agreements.
Pick-up cheques from various locations across Ottawa, Gatineau
Deposit cheques physically at bank in Gatineau
Ensure invoices are accurate, complete, and sent out in a timely manner.
Update customer accounts with the appropriate billing details and payment terms.
Monitor accounts receivable aging reports to track overdue accounts.
Contact customers via phone, email, or mail to follow up on overdue payments.
Work with customers to resolve any billing issues or discrepancies.
Process incoming payments (checks, credit card payments, bank transfers, etc.) and apply them to customer accounts.
Record cash receipts and bank deposits.
Reconcile customer accounts by reviewing and resolving discrepancies between invoices, payments, and statements.
Ensure that accounts are properly credited for any payments or adjustments.
Prepare and maintain detailed reports of account balances, payment history, and aging.
Respond to customer inquiries regarding billing issues, payment history, and account status.
Provide excellent customer service, addressing customer concerns in a professional manner.
Assist customers with setting up payment plans or resolving disputes.
Update and maintain accurate financial records in the accounting system or ERP software.
Ensure compliance with company policies, accounting standards, and legal requirements.
Generate accounts receivable reports, including aging reports, to provide management with insights into the status of receivables.
Analyze overdue accounts and suggest improvements to minimize outstanding balances.
Assist with month-end and year-end closing processes by ensuring all AR transactions are properly recorded.
Support internal and external audits by providing required documentation and reports.
Work closely with the sales, customer service, and finance departments to ensure accurate and timely invoicing and payments.
Assist in resolving any issues related to credit terms, discounts, or special billing arrangements.
QUALIFICATION/
High school diploma. associate's degree in Accounting preferred.
3 years experience with accounts receivables or general accounting
Must be able to drive to pick up and deposit cheques multiple times a week
Must have a valid driver’s license and access to reliable transportation
Proficient Microsoft Office knowledge and skills
Strong time management and organizational skills
Knowledge of basic accounting principles
High degree of attention to detail
Ability to work independently and prioritize tasks
Strong analytic abilities
What we offer:
A culture of ownership and autonomy - you will thrive if you are a self-starter and enjoy a fast-paced environment
Work with an incredible product - there is true belief across our team that we have the best product on the market
Trust and flexibility - work from home, unlimited paid time off, and flexible schedules. We care about your performance, not your hours. We trust you to manage your time in a way that works best for you.
Competitive compensation structure and 100% employer-paid benefits
Extra perks: employee stock option packages, employer-paid benefits, a holiday office shutdown each December, and support for professional growth.
Working With Us:
As a proud equal-opportunity employer, we consider all applicants for employment and openly encourage those who identify as members of underrepresented communities to apply to join our growing team. Join us, leave your mark, and let's make something extraordinary, together.
